Administrative Assistant

The Addison Group; Herndon (VA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Opportunity to transition into a perm‑

Work with an established organization

Exposure to admin operations and key-‑

Job summary

The Addison Group is seeking an Administrative Assistant in Herndon, VA to serve as the first point of contact and provide essential admin support across the organization. You will greet visitors, manage calls across up to four lines, and assist staff with day-to-day tasks in a professional, fast-paced environment.

The ideal candidate brings at least two years of onsite admin and customer service experience, strong Microsoft Office skills (Excel), and a discreet, proactive mindset to help keep

Qualifications

• At least two years of onsite administrative and customer service experience.
• Experience with office administration and professional phone etiquette.
• Proficiency in Microsoft Office, including basic to intermediate Excel.
• Ability to work in a fast-paced, high-energy environment.
• Strong verbal and written communication and discretion.

Responsibilities

• Greet visitors and provide a welcoming first impression.
• Answer, screen, and transfer calls across multiple lines.
• Provide administrative and secretarial support to staff and stakeholders.
• Assist with general office coordination and daily tasks.
• Create spreadsheets using Microsoft Excel and other Office apps.
• Handle confidential information with discretion and sound judgment.
• Anticipate needs and proactively resolve issues.
• Communicate clearly with internal teams and external contacts.
• Collaborate to support department goals and smooth operations.

Skills

Administrative experience

Customer service

Microsoft Office

Excel

Communication skills

Discretion/confidentiality

Detail-oriented

Education

Associate's or Bachelor's degree preferred

Tools

Office software (Excel, Word, Outlook)

Job description

Job Title: Administrative Assistant

Industry: Manufacturing

Location (city, state): Herndon, VA

Assignment Type: Contract-to-Hire

Pay: $23.00–$25.00/hour

Work Schedule: Monday–Friday, 8:30 AM–5:00 PM, with a 30-minute unpaid lunch; 40 hours per week. Overtime is not expected.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an established dairy production company that sustainably produces a variety of dairy products for local communities. With multiple processing facilities, the organization is committed to quality, freshness, and responsible production practices.

Job Description:

Our client is seeking a professional, customer-focused Administrative Assistant to join its administrative team. This individual will serve as a welcoming first point of contact for visitors while providing administrative support to staff and key stakeholders across the organization.

The ideal candidate is organized, proactive, and comfortable working in a fast-paced, professional environment. Strong communication skills, sound judgment, discretion, and a polished professional demeanor are essential to success in this role.

Key Responsibilities:

• Greet visitors and provide a welcoming, professional first impression.
• Answer, screen, and transfer incoming calls while managing up to four phone lines.
• Provide administrative and secretarial support to staff and key stakeholders.
• Assist with general office coordination and day-to-day administrative tasks.
• Use Microsoft Office applications, including Excel, to maintain information and create spreadsheets.
• Handle confidential information with discretion and sound judgment.
• Anticipate needs, identify potential challenges, and proactively resolve issues.
• Communicate clearly and professionally with internal teams and external contacts.
• Collaborate with colleagues to support departmental goals and ensure smooth office operations.

Qualifications:

• At least two years of onsite administrative and customer service experience in a professional corporate environment.
• Experience with office administration, secretarial processes, and professional phone etiquette.
• Proficiency in Microsoft Office, including basic to intermediate Excel skills and the ability to create spreadsheets.
• Experience working in a fast-paced, high-energy environment.
• Strong verbal and written communication skills.
• Professional demeanor, polished presentation, and a customer-first mindset.
• Ability to exercise discretion, maintain confidentiality, and use sound judgment.
• Self-starter with a proactive work style, strong organizational skills, and attention to detail.
• Flexible, even-tempered, and able to maintain a positive, can-do attitude.
• An associate’s or bachelor’s degree is highly preferred.
• Manufacturing industry experience or experience in a related industry is preferred.

Additional Details:

• Anticipated Start Date: November 2, 2026
• Assignment: Contract-to-hire

Perks:

• Opportunity to transition into a permanent role.
• Work with an established organization in a professional corporate environment.
• Gain exposure to administrative operations and support key stakeholders across the business.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.