Administrative Assistant – Clerical & Financial Support (Contract)

Addison Group; Washington (District of Columbia); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Job summary

Addison Group is seeking an Office Administrative Assistant to support daily office operations, financial documentation, and administrative functions in the DC metro area. This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The position involves clerical tasks, invoicing, data entry, records management, and collaboration with HR, accounting, and management. Excellent English and Spanish communication are valuable assets.

Qualifications

• Previous experience in office administration or clerical support.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook).
• Basic understanding of financial records, invoicing, and bookkeeping procedures.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality with sensitive information.
• Excellent written and verbal communication; multitasking capabilities.
• Bilingual in English and Spanish is a strong plus.
• Hospitality or food/beverage experience is preferred.

Responsibilities

• Provide general clerical and administrative support to office management and leadership.
• Maintain accurate records, spreadsheets, filing systems, and internal documentation.
• Assist with financial paperwork, invoices, expense reports, purchase orders, and data entry.
• Assist with accounts payable/receivable documentation as directed.
• Review documents for accuracy, completeness, and proper organization.
• Answer phones, respond to emails, and coordinate internal communications.
• Support HR, accounting, and operations with administrative projects.
• Coordinate office supplies, correspondence, and other daily administrative needs.
• Communicate professionally with employees, vendors, and management.

Skills

Office admin

Bilingual English/Spanish

Confidentiality

Communication

Multitasking

Invoicing

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Role: Office Administrative Assistant – Clerical & Financial Support

Location: Alexandria, VA

Office Schedule — 5 Days in office

Pay: $19 - $24 / hour

Benefits: This role is eligible for medical, dental, vision and 401k.

Our client in the Washington, D.C. metro area for over 40 years, is seeking a dependable, organized, and detail-oriented Office Administrative Assistant to support daily office operations, financial documentation, and administrative functions. The ideal candidate is professional, discreet, comfortable handling confidential information, and able to manage multiple priorities in a fast-paced environment. Great opportunity to join a well-established company known for exceptional culinary experiences, corporate events, weddings, and high-profile celebrations.

Requirements

• Previous experience in office administration, clerical support, or a similar role
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Basic understanding of financial records, invoicing, and bookkeeping procedures
• Strong organizational skills and attention to detail
• Ability to maintain strict confidentiality with sensitive financial, employee, and company information
• Strong written and verbal communication skills
• Ability to multitask, meet deadlines, and work independently
• Bilingual in English and Spanish is a strong plus
• Food and beverage, catering, restaurant, or hospitality experience preferred
• Familiarity with payroll, accounting software, or financial reporting preferred

Responsibilities

• Provide general clerical and administrative support to office management and leadership
• Maintain accurate records, spreadsheets, filing systems, and internal documentation
• Assist with financial paperwork, invoices, expense reports, purchase orders, and data entry
• Assist with accounts payable and receivable documentation as directed
• Organize and maintain confidential employee, company, and financial informationReview documents for accuracy, completeness, and proper organization
• Answer phones, respond to emails, and coordinate internal communications
• Support HR, accounting, and operations with administrative projects
• Coordinate office supplies, correspondence, and other daily administrative needs
• Communicate professionally with employees, vendors, and management

Why Addison Finance & Accounting?

• Eligible for medical, dental, and vision insurance, 401(k), and performance bonuses
• Many F&A placements lead to permanent employment
• Direct connections with hiring managers at well-known organizations
• Multiple employment options near you
• Hiring process guidance, resume support, and offer negotiation assistance

Addison Group is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or veteran status, in accordance with applicable federal, state, and local laws. Reasonable accommodations are available for qualified individuals with disabilities upon request.