Administrative Assistant

Kelly Services; Portage (MI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement savings plan

Paid holidays and transit benefit

Paid sick leave

Job summary

Kelly Services is seeking an experienced Administrative Assistant to provide direct executive and operational support to site leadership in Portage, MI. The role includes calendar management, travel coordination, documentation, and cross-functional liaison to ensure smooth day-to-day site operations.

You will organize leadership meetings, prepare minutes, manage expense reports, and maintain confidential correspondence while upholding strict discretion in handling sensitive information.

Qualifications

• 3–5+ years of administrative experience, preferably supporting senior managers, directors, or operations.
• High school diploma or equivalent required; Associate or Bachelor’s degree preferred.
• Advanced skills in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams); familiarity with ERP/procurement systems (e.g., SAP, Ariba) is a plus.
• Strong written and verbal communication abilities across all levels of an organization.
• Exceptional prioritization skills, high attention to detail, and ability to operate independently in a fast-paced environment.

Responsibilities

• Executive & Leadership Support: calendar management, executive correspondence, task prioritization and scheduling.
• Meeting & Event Coordination: organize leadership meetings and town halls, prepare agendas, take minutes, track action items.
• Travel & Expense Management: arrange domestic travel, hotel, ground transport, and process expense reports.
• Documentation & Reporting: draft and format presentations and confidential correspondence; maintain digital filing systems (SharePoint).
• Site Liaison & Visitor Hospitality: first contact for visitors; manage site access and hospitality arrangements.
• Procurement & Departmental Logistics: process purchase orders, track invoices, manage supplies, reconcile charges.
• Confidentiality: handle sensitive information with discretion and integrity.

Skills

Communication skills

Attention to detail

Independent work

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office 365

SAP

Ariba

Job description

Administrative Assistant (Site & Leadership Support)

We are seeking an experienced, proactive Administrative Assistant to provide direct executive and operational support to site leadership. In this role, you will perform high-level administrative work for the Division Manager and Site Manager, serving as a central point of contact for internal teams, cross-functional department heads, and external stakeholders to ensure efficient day-to-day site operations.

Key Responsibilities

• Executive & Leadership Support: Performs administrative work for the division manager or site manager, including calendar management, executive correspondence, prioritizing daily tasks, and managing scheduling conflicts.


• Meeting & Event Coordination: Organize and facilitate leadership meetings, site-wide town halls, and operational reviews; prepare agendas, take and distribute meeting minutes, and track action items to completion.


• Travel & Expense Management: Coordinate domestic travel arrangements, hotel accommodations, and ground transportation; prepare and submit leadership expense reports in accordance with corporate policy.


• Documentation & Reporting: Draft, proofread, and format presentations, memos, operational summaries, and confidential correspondence. Maintain organized digital filing systems and document repositories (e.g., SharePoint).


• Site Liaison & Visitor Hospitality: Act as the first point of contact for site leadership visitors, clients, and corporate guests. Coordinate site badging, visitor access protocols, and hospitality arrangements.


• Procurement & Departmental Logistics: Process purchase orders, track invoices, manage office and facility supply inventories, and reconcile departmental credit card charges.


• Confidentiality: Handle highly sensitive operational, personnel, and financial information with strict discretion and integrity.

Qualifications

• Experience: 3–5+ years of administrative experience, preferably supporting senior managers, directors, or plant/site operations in an engineering, manufacturing, or corporate environment.


• Education: High school diploma or equivalent required; Associate or Bachelor’s degree in Business Administration or a related field preferred.


• Software Proficiency: Advanced skills in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams); familiarity with enterprise ERP/procurement systems (e.g., SAP, Ariba) is an asset.


• Communication Skills: Strong written and verbal communication abilities across all levels of an organization.


• Organization & Detail: Exceptional prioritization skills, high attention to detail, and ability to operate independently in a fast-paced environment.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type.

• Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.


• As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.


• In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affidant Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.