Facilities Operations Administrator

Kelly Services; Taylor (TX); Hybrid; USD 30,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Kelly Services in Taylor, TX is seeking a Facilities Administrative Technician to support the Facilities Management team. You will manage service requests, maintain CMMS records, assist with inventory, and coordinate between technicians, vendors, and occupants.

The role requires attention to detail, strong organization, and the ability to handle multiple priorities. Schedule is 7am-4pm or 8am-5pm with a pay range of $22–$26 per hour.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative support, dispatch, helpdesk, or facilities support.
• MS Office or similar tools knowledge.
• Ability to manage multiple priorities and respond calmly to urgent requests.

Responsibilities

• Maintain accurate CMMS records for assets, locations, equipment, and work orders.
• Create, assign, schedule, track, and close work orders from request through completion.
• Generate and share reports on preventive maintenance, work order backlogs, completion times, and costs.

Skills

High school diploma or equivalent

2+ years administrative support

Microsoft Office

Multitasking

Education

High school diploma or equivalent

Associate degree or relevant coursework (preferred)

Tools

MaintainX

Fiix

UpKeep

Facilio

Hippo

Job description

Facilities Administrative Technician

Location: Taylor TX

Schedule: 7am-4pm or 8am-5pm

Salary: $22-$26/hr

Position Summary

The Facilities Administrative Technician provides administrative and technical support to the Facilities Management team. This role manages facility service requests and work orders, maintains the Computerized Maintenance Management System (CMMS), supports maintenance inventory and purchasing, and keeps records organized and audit-ready. The ideal candidate is detail-oriented, service-focused, and comfortable coordinating between technicians, vendors, and building occupants.

Key Responsibilities

CMMS and Work Order Management

• Maintain accurate CMMS records for assets, locations, equipment, and work orders.

• Create, assign, schedule, track, and close work orders from request through completion.

• Generate and share reports on preventive maintenance, work order backlogs, completion times, and costs.

Service Requests and Coordination

• Act as the first point of contact for facility requests received by phone, email, web portal, or in person.

• Log, categorize, and prioritize requests based on urgency and safety impact.

• Coordinate repair, inspection, and contractor schedules with departments and building occupants.

Inventory and Purchasing

• Maintain records for maintenance, repair, and operations (MRO) inventory, including parts, tools, supplies, and consumables.

• Conduct cycle counts and reconcile inventory with CMMS records.

• Verify shipments against purchase orders and packing slips, and route invoices for approval.

Records and Administrative Support

• Maintain electronic and paper files for equipment manuals, warranties, service contracts, and vendor agreements.

• Track contractor and vendor certificates of insurance, licenses, and permits.

• Process invoices, track budgets and expenditures, and assist with monthly cost reporting.

Qualifications

Required

• High school diploma or equivalent.

• At least 2 years of experience in administrative support, dispatch, helpdesk, or facilities support.

• Working knowledge of Microsoft Office or similar tools.

• Ability to manage multiple priorities and respond calmly to urgent requests.

Preferred

• Experience using a CMMS, such as MaintainX, Fiix, UpKeep, Facilio, Hippo, or a similar system.

• Familiarity with MRO purchasing, inventory control, or storeroom operations.

• Basic understanding of building systems, such as HVAC, plumbing, electrical, or life safety.

• Associate degree or relevant coursework in business administration, facilities management, or a related field.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Why Kelly

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .