Administrative Assistant

Vallencourt Constuction Company; Green Cove Springs, Northern (FL, KY); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

401(k)

Health insurance

Vision insurance

Life insurance

Paid time off

Job summary

Vallencourt Construction Co., Inc. is seeking a detail-oriented Administrative Assistant to support office operations in Green Cove Springs, FL. The role requires bilingual communication and the ability to manage multiple tasks while maintaining a welcoming office environment.

The successful candidate will handle front-desk duties, communications, mail, and document processing, with potential HIPAA certification after hire and full-time scheduling. Competitive benefits are offered.

Qualifications

• Willing to be HIPAA certified after hired.
• Proven experience as Administrative Assistant or similar role preferred.
• High school diploma or equivalent; additional Office Administration qualifications are a plus.
• Ability to work a full-time schedule.

Responsibilities

• Greet clients and visitors with a positive, professional attitude.
• Answer and direct phone calls and emails promptly.
• Receive and distribute mail (incoming and outgoing).
• Process burn permits accurately and efficiently.
• Maintain office supplies and place orders as needed.
• Assist with filing, scanning, and organizing documents.
• Provide general administrative support to staff.
• Assist Human Resources with administrative tasks as required.

Skills

Bilingual

Excellent communication

Time management

Education

High school diploma or equivalent

Office Administration qualification (plus)

Job description

Vallencourt Construction Co., Inc.

Administrative Assistant

449 Center St
Green Cove Springs, FL 32043

Job Description

We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our office operations. The ideal candidate will be professional, dependable, bilingual, and capable of managing multiple tasks while maintaining a welcoming and efficient office environment.

Responsibilities

• Greet clients and visitors with a positive and professional attitude
• Answer and direct phone calls and emails in a timely manner
• Receive and distribute incoming and outgoing mail
• Process burn permits accurately and efficiently
• Maintain office supplies and place orders as needed
• Assist with filing, scanning and organizing documents
• Provide general administrative support to staff as needed
• Assist Human Resources with administrative tasks as required

Requirements

• Willing to be HIPAA certified after hired
• Proven experience as an Administrative Assistant or similar role preferred
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and manage time effectively
• High school diploma or equivalent required; additional qualifications in Office Administration are a plus
• Ability to work a full-time schedule
• 401(k)
• Health insurance
• Vision insurance
• Life insurance
• Paid time off

Equal Opportunity Employer, including disabled and veterans.