Fleet Administrator

Vallencourt Constuction Company; Green Cove Springs, Northern (FL, KY); Hybrid; USD 36,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid time off (PTO)

Dental insurance

Vision insurance

Family-run culture

Job summary

Vallencourt Construction Co., Inc. in Green Cove Springs, FL seeks a Fleet Administrator to keep fleet records accurate, manage registrations, and greet visitors. The role requires detail orientation, organization, and cross-department collaboration.

You will enter records, track deadlines, analyze fleet data for reports, and coordinate with shop staff on logistics. The company offers competitive pay, PTO, and health/dental/vision benefits within a supportive family-run culture.

Qualifications

• Strong organizational skills and attention to detail.
• Comfortable working with databases, spreadsheets, and recordkeeping systems.
• Clear, professional communication skills, both written and verbal.
• Ability to multitask and prioritize in a fast-paced environment.
• A friendly, welcoming demeanor for front-office and guest interactions.

Responsibilities

• Accurately enter and maintain vehicle and equipment records in company databases.
• Complete vehicle and equipment registrations and renewals with local Tax Collector's office.
• Track titles, tags, and registration deadlines to stay in compliance.
• Collect, organize, and analyze fleet data to support reporting and decision-making.
• Coordinate with other departments to meet fleet-related needs.
• Greet guests and employees in the lobby with a friendly, professional first impression.
• Coordinate with shop staff on uniform orders, distribution, and related logistics.
• Support other administrative and fleet-related duties as assigned.

Skills

Organizational skills

Attention to detail

Database/spreadsheet proficiency

Communication skills

Multitasking

Front-office demeanor

Tools

Database systems

Job description

Vallencourt Construction Co., Inc.

Fleet Administrator

627 Warner Road
Green Cove Springs, FL 32043

About the Role

Vallencourt Construction Co., Inc. is seeking a detail-oriented and personable Fleet Administrator to join our growing team. This role is central to keeping our fleet and equipment records accurate and up to date, supporting compliance with state registration requirements, and serving as a welcoming first point of contact for guests and employees at our office. The ideal candidate is organized, comfortable working across departments, and takes pride in getting the details right.

• Accurately enter and maintain vehicle and equipment records in company databases, ensuring information stays current and complete
• Complete vehicle and equipment registrations and renewals with the local Tax Collector's office
• Track titles, tags, and registration deadlines to keep the fleet in full compliance
• Collect, organize, and analyze fleet data to support reporting and decision-making
• Communicate regularly with other departments (operations, safety, payroll, and field leadership) to coordinate fleet-related needs
• Greet guests and employees in the lobby, providing a friendly and professional first impression of the company
• Coordinate with shop staff on uniform orders, distribution, and related logistics
• Support other administrative and fleet-related duties as assigned

What We\'re Looking For

• Strong organizational skills and attention to detail
• Comfortable working with databases, spreadsheets, and recordkeeping systems
• Clear, professional communication skills, both written and verbal
• Ability to multitask and prioritize in a fast-paced environment
• A friendly, welcoming demeanor for front-office and guest interactions
• Prior experience with fleet administration, DMV/tax collector processes, or construction industry administration is a plus, but not required

What We Offer

• Competitive pay
• Paid time off (PTO)
• Health insurance
• Dental and vision insurance
• A supportive, family-run company culture

Equal Opportunity Employer, including disabled and veterans.