Administrative Assistant

Vaco by Highspring; Sarasota (FL); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Collaborative team environment

Opportunities for growth

Clean and professional workplace

Job summary

Vaco by Highspring in Sarasota, FL is seeking a dependable Administrative Assistant to support daily office operations. This role involves greeting visitors, managing phone inquiries, and assisting with logistics coordination, making it ideal for someone who thrives in a collaborative environment.

The candidate should have at least 1 year of experience in an administrative role and strong organizational skills. The position offers an opportunity to join a growing company with a supportive team culture and innovative products.

Qualifications

• 1+ year of experience in an administrative, receptionist, or office support role.
• Logistics, shipping, or freight coordination experience is a plus.
• Self-motivated, dependable, and willing to learn new responsibilities.

Responsibilities

• Serve as the front desk point of contact by greeting visitors and answering phones.
• Assist with processing freight orders and logistics coordination.
• Maintain office organization and supplies.

Skills

Strong organizational skills

Multitasking

Communication skills

Customer service skills

Basic computer proficiency

Tools

Microsoft Office

Shipping systems

Job description

Our client is seeking a dependable and proactive Administrative Assistant to support daily operations at their Sarasota office. This opportunity is ideal for someone who enjoys working in a collaborative, small‑team environment and is eager to grow alongside a stable and steadily expanding business.

Location: Sarasota, FL

Type: Direct Hire

Compensation: $20-25/hour

Day-to-Day Responsibilities

• Serve as the front desk point of contact by greeting visitors, answering phones, and responding to incoming inquiries
• Assist with processing freight orders, shipping documentation, and logistics coordination
• Maintain office organization, supplies, and administrative systems to support smooth operations
• Provide general administrative support to office and operations teams
• Help coordinate day-to-day office activities and assist with special projects as needed
• Support evolving business needs by taking on additional responsibilities as the company grows

Requirements

• 1+ year of experience in an administrative, receptionist, or office support role
• Logistics, shipping, or freight coordination experience is a plus
• Strong organizational, multitasking, and communication skills
• Professional and friendly demeanor with excellent customer service skills
• Self‑motivated, dependable, and willing to learn new responsibilities
• Comfortable working in a smaller office environment with occasional downtime
• Basic computer proficiency, including Microsoft Office, email platforms, and shipping systems

Why Join Our Client?

• Opportunity to join a company with consistent year‑over‑year growth for more than a decade
• Work with innovative and sustainable products serving well‑known clients in the construction and design industries
• Collaborative, agile, and supportive team environment
• Clean and professional workplace with flexible and practical leadership support

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail]. Workplace discrimination is illegal.