Administrative Assistant

Agave Pediatrics; Goodyear (AZ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

401k with employer contribution

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

Job summary

Agave Pediatrics is seeking an Administrative Assistant to join our on-site team. This full-time role supports smooth operations across five Valley locations, reporting to the Practice Manager.

The position involves calendar management, file maintenance, and coordinating events while ensuring professional, compassionate patient service. The ideal candidate has strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced healthcare environment.

Qualifications

• Experience as administrative or office assistant.
• Knowledge of office management systems and procedures.
• Proficiency with printers, fax machines, and MS Office.
• Excellent written and verbal communication.
• Ability to travel between locations.
• Healthcare experience preferred.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist with ad hoc project management to improve business operations.
• Manage provider and other staff schedules.
• Create and update employee files.
• Plan and execute company events and employee appreciation initiatives.
• Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Travel between the practice's locations as required to support operations and attend meetings.

Skills

MS Office

Time management

Attention to detail

Communication skills

Organizational skills

Multitasking

Interpersonal skills

Travel between locations

Education

High School diploma

Bachelors in Business

Administrative certification (plus)

Tools

MS Excel

MS PowerPoint

Job description

Job Opening: Administrative Assistant at Agave Pediatrics

Job Description

Agave Pediatrics, a leading pediatric care provider, is excited to announce an opening for a dedicated Administrative Assistant. This full-time position is an exceptional opportunity for a skilled individual to contribute to the wellbeing of children by supporting our dynamic team. This role offers a chance to become part of a compassionate and professional environment, dedicated to providing top-notch care to kids across the valley. The position is based on-site and is not eligible for remote work. Our practice has five locations, and the chosen candidate will play a crucial role in ensuring smooth administrative operations across all sites under the guidance of the Practice Manager.

Duties and Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist with ad hoc project management to improve business operations
• Manage provider and other staff schedules
• Create and update employee files
• Plan and execute company events and employee appreciation initiatives
• Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Travel between the practice's locations as required to support operations and attend meetings.

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
• Previous experience in healthcare strongly preferred.
• Ability to travel between locations.
• Comfortable with Microsoft Office, Excel, and various computer programs.
• A candidate who can balance multiple responsibilities, problem-solve, and has good interpersonal and project management skills.
• Bachelor's degree in Business, Administration or related field (preferred).
• Benefits include paid time off, paid holidays, 401k plan with employer contribution, medical, dental, vision, life, and AD&D insurance.