Pediatrics Admin Assistant – Multi-Location & On-Site

Agave Pediatrics; Goodyear (AZ); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

401k with employer contribution

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

Job summary

Agave Pediatrics is seeking an Administrative Assistant to join our on-site team. This full-time role supports smooth operations across five Valley locations, reporting to the Practice Manager.

The position involves calendar management, file maintenance, and coordinating events while ensuring professional, compassionate patient service. The ideal candidate has strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced healthcare environment.

Qualifications

• Experience as administrative or office assistant.
• Knowledge of office management systems and procedures.
• Proficiency with printers, fax machines, and MS Office.
• Excellent written and verbal communication.
• Ability to travel between locations.
• Healthcare experience preferred.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist with ad hoc project management to improve business operations.
• Manage provider and other staff schedules.
• Create and update employee files.
• Plan and execute company events and employee appreciation initiatives.
• Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Travel between the practice's locations as required to support operations and attend meetings.

Skills

MS Office

Time management

Attention to detail

Communication skills

Organizational skills

Multitasking

Interpersonal skills

Travel between locations

Education

High School diploma

Bachelors in Business

Administrative certification (plus)

Tools

MS Excel

MS PowerPoint

Job description

Agave Pediatrics is seeking an Administrative Assistant to join our on-site team. This full-time role supports smooth operations across five Valley locations, reporting to the Practice Manager.

The position involves calendar management, file maintenance, and coordinating events while ensuring professional, compassionate patient service. The ideal candidate has strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced healthcare environment.