Administrative Assistant

Page Mechanical Group, Inc.; Midland (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Page Mechanical Group, Inc. is seeking an organized Administrative Assistant to support our Field Sales and Operations teams in the energy sector.

This role helps keep operations running smoothly through accurate reporting and proactive coordination. You will coordinate schedules and travel, prepare sales reports and presentations, maintain databases, and assist with customer meetings, site visits, and contractual documentation.

Qualifications

• High school diploma or equivalent.
• Administrative, office support, or sales support experience.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent verbal and written communication.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Provide administrative support to Field Sales and Operations teams.
• Coordinate schedules, meetings, and travel.
• Liaise between field personnel and internal departments.
• Prepare and distribute sales reports and presentations.
• Maintain sales and operational data accurately.
• Assist with customer meetings, events, and site visits.
• Support development of proposals and contracts.
• Maintain internal databases and records.
• Provide support during meetings and trainings.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

CRM systems

Job description

Administrative Assistant

Join Our Team and Help Drive Success in the Energy Industry!

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We are seeking a highly motivated Administrative Assistant to support our Field Sales and Operations teams. This is an exciting opportunity to play a key role in a growing drilling organization where your contributions directly impact daily operations, customer relationships, and business success.

If you enjoy collaborating with teams, coordinating projects, and keeping operations running smoothly, we'd love to hear from you!

What You'll Do

As an Administrative Assistant, you will provide critical support to both field sales and operations personnel by ensuring efficient communication, accurate reporting, and seamless coordination of administrative activities.

Key Responsibilities

• Provide administrative support to Field Sales and Operations teams to ensure smooth day-to-day operations.
• Coordinate schedules, meetings, appointments, and travel arrangements.
• Serve as a liaison between field personnel and internal departments to facilitate timely communication and information sharing.
• Prepare, maintain, and distribute sales reports, operational updates, presentations, and other key documentation.
• Process and maintain sales and operational data with a high degree of accuracy.
• Respond to customer inquiries and direct requests to the appropriate personnel.
• Assist with organizing customer meetings, industry events, site visits, and other business activities.
• Support the development of sales presentations, proposals, and contract documentation.
• Maintain internal databases, sales records, and operational files.
• Provide administrative support during meetings, training sessions, and company briefings.
• Perform additional duties as assigned by management.

What We’re Looking For

Required Qualifications

• High school diploma or equivalent required.
• Previous administrative, office support, or sales support experience.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently while also collaborating effectively with cross-functional teams.

Preferred Experience

• Experience supporting sales, operations, or field-based teams.
• Background in drilling, oil & gas, energy services, or industrial industries.
• Familiarity with CRM systems and business reporting tools.

Why Join Us?

• Be part of a respected company supporting the energy industry.
• Work alongside experienced sales and operations professionals.
• Gain exposure to multiple areas of the business.
• Enjoy a collaborative team environment where your contributions matter.
• Opportunity for professional growth and career development.

Physical Requirements

• Frequent standing, walking, reaching, and use of hands and arms.
• Extended periods of sitting and working on a computer.
• Occasional light lifting of office supplies and materials.