Administrative Assistant

Corporate Vision Inc; Georgia; On-site; USD 34,000 - 48,000; Full time

Job summary

Corporate Vision Inc, a Residential/Light Commercial Construction firm, seeks an Administrative Assistant 1 to search, assemble, and prepare documents for bids and contracts, screen telephone inquiries, route calls, greet scheduled visitors and manage related records.

Must have 5–10 years of administrative experience, reliable transportation, and ability to pass background checks and a drug test. Proficiency in Microsoft Office, especially Excel/Word, and strong attention to detail are essential.

Qualifications

• Minimum 5–10 years of administrative experience.
• Proficient in Microsoft Office, especially Excel/Word.
• Reliable transportation and ability to pass background check and drug test.
• High school diploma or recognized equivalent.

Responsibilities

• Maintains Field Employee records.
• Audits personnel files for compliance.
• Monitors timesheets for all salaried & hourly (field) employees, ensuring all time is submitted before the payroll deadline.
• Develops visual presentations such as graphs, charts, and word documents as required.
• Maintains up-to-date files, including correspondence, contracts and other records.
• Organizes and prioritizes incoming and outgoing mail.
• Works independently and within teams on special projects.
• Compose and type correspondence and other documentation as required.
• Performs other tasks as required.

Skills

Administrative experience

Attention to detail

Problem solving

Reliable transportation

Education

High school diploma

Tools

Microsoft Office

Job description

Job Description

Residential/Commercial Construction firm is seeking an Administrative Assistant 1 to search, Assembles, and/or prepares documents for bids and contracts. Screen telephone inquiries routes calls appropriately. Greet scheduled visitors. Screen unscheduled visitors for business purpose. Must have minimum 5-10 years of administrative experience.

Must have reliable transportation, must be able to pass drug test, have valid driver’s license and background check. References required.

DUTIES AND RESPONSIBILITIES

• Maintains Field Employee records.
• Audits personnel files for compliance.
• Monitors timesheets for all salaried & hourly (field) employees, ensuring all time is submitted before the payroll deadline.
• Develops visual presentations such as graphs, charts, and word documents as required.
• Maintains up-to-date files, including correspondence, contracts and other records.
• Organizes and prioritizes incoming and outgoing mail.
• Works independently and within teams on special projects.
• Compose and type correspondence and other documentation as required.
• Performs other tasks as required.

Requirements Skills:

• Proficient in Microsoft Office products, primarily Excel/Word
• Must be knowledgeable about residential/light commercial construction
• Effective problem solving skills
• Strong attention to detail and well organized
• Must have a high school diploma or recognized equivalent.
• Reliable transportation is required.

Job Type: Full-time

Company Description

Residential/Light commercial construction