Administrative Assistant

TP Mechanical Contractors; Kentucky; On-site; USD 32,000 - 42,000; Full time

Job summary

TriplePoint is seeking an Administrative Assistant to support project supervisors on construction sites, with potential on-site presence before transitioning to office.

You will handle paperwork, maintain electronic filing, prepare reports, and assist with manuals and close-outs. A high school diploma is required; notary is a plus.

Strong communication, 40 WPM typing, and proficiency in Windows-based Office are essential.

Qualifications

• Minimum 2 years of Administrative Assistant experience, preferably in a construction environment.
• High School Diploma or equivalent; business or administrative courses helpful.

Responsibilities

• Handles all administrative tasks for the assigned supervisor/Project Manager.
• Ensures all project paperwork is processed accurately and timely in accordance with company procedures.
• Keeps an organized and updated electronic filing system. Keeps all items filed in an organized manner.
• Develops and processes any needed reports for Project Managers and/or division heads.
• Sets up and updates Operation and Maintenance Manuals as needed.
• Ensures proper and timely job close-outs.
• Notary a plus.
• All other duties as assigned.

Skills

Microsoft Office Suite

Excel

Word

PowerPoint

Typing 40 WPM

Strong communication

Education

High School Diploma or equivalent

Tools

Windows OS

Email systems

Job description

Job Description

** Be advised that the nature of this position may require your presence on the project job site at some point up until the project is completed. Once the project is finished, you will transition to working in the office.**

Responsibilities and Duties:

• Handles all administrative tasks for the assigned supervisor/Project Manager.
• Ensures all project paperwork is processed accurately and timely in accordance with company procedures.
• Keeps an organized and updated electronic filing system. Keeps all items filed in an organized manner.
• Develops and processes any needed reports for Project Managers and/or division heads.
• Sets up and updates Operation and Maintenance Manuals as needed.
• Ensures proper and timely job close-outs.
• Notary a plus.
• All other duties as assigned.

Qualifications and Experience:

• Experience/Qualifications Required:

o Minimum 2 years prior Administrative Assistant experience preferably in a construction environment.

Job Skills:

• Knowledge of Windows based software (Excel, Word, PowerPoint) and any e-mail system.
• Good math ability.
• Detail oriented.
• Strong organizational skills.
• Excellent verbal and written communication skills.
• Able to type a minimum of 40 WPM.

Education:

• High School Diploma or equivalent required.
• Some business or administrative courses helpful.

Company Description

TriplePoint, through our family of companies, delivers end-to-end solutions to our customers, from pre-construction expertise through contracting and fabrication to service and maintenance for piping, plumbing, HVAC/R and fire protection. We do this as a relationship-focused organization that leverages seven decades of experience providing innovative solutions with excellence that drive down costs, enhance safety, increase value and deliver speed to occupancy.

Company Description

TriplePoint, through our family of companies, delivers end-to-end solutions to our customers, from pre-construction expertise through contracting and fabrication to service and maintenance for piping, plumbing, HVAC/R and fire protection. We do this as a relationship-focused organization that leverages seven decades of experience providing innovative solutions with excellence that drive down costs, enhance safety, increase value and deliver speed to occupancy.