Administrative Assistant

Kelly; Saint Joseph (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Telemedicine

Life insurance

Retirement plan

Holiday pay

Transit benefit

Paid sick leave

Job summary

Kelly is seeking an Administrative Assistant I to support a department with day-to-day operations in a dynamic environment. You will handle inquiries about company policies, organize meetings, maintain records, and assist employees, visitors, and customers.

Responsibilities include data entry, filing, timesheet tracking, onboarding coordination, and front-office support, ensuring professional service and compliance with office practices.

Qualifications

• High school diploma or equivalent required; college education is a plus.
• Basic knowledge of Microsoft Office and office practices.
• Strong written and verbal communication skills, including spelling, grammar, and composition.
• Ability to multitask, use internet and online tools, and type 60 words per minute.
• Ability to file records alphabetically and numerically.
• Professional, courteous communication in person and by telephone.

Responsibilities

• Answer telephones and assist customers, employees, and visitors professionally.
• Coordinate new-hire onboarding and maintain employee and facility documentation.
• Enter data, prepare documents, and manage filing and record-retention procedures.
• Organize meetings and provide meeting preparation and support.
• Track timesheets and attendance and assist with payroll processing.
• Order supplies and receive and distribute mail and packages.
• Prepare expense reports and provide reception and front-office support.
• Assist with other day-to-day departmental administrative needs.

Skills

Multitasking

Communication

Typing speed 60 wpm

Education

High school diploma or equivalent

College education a plus

Tools

Microsoft Office

SharePoint

Workday

Payroll/timekeeping systems

Job description

The Administrative Assistant I provides day-to-day administrative support to a department. Responsibilities include organizing department functions and meetings, responding to questions about company policies, maintaining records, and supporting employees, visitors, and customers.

Responsibilities

• Answer telephones and assist customers, employees, and visitors professionally.
• Coordinate new-hire onboarding and maintain employee and facility documentation.
• Enter data, prepare documents, and manage filing and record-retention procedures.
• Organize meetings and provide meeting preparation and support.
• Track timesheets and attendance and assist with payroll processing.
• Order supplies and receive and distribute mail and packages.
• Prepare expense reports and provide reception and front-office support.
• Assist with other day-to-day departmental administrative needs.

Qualifications

• High school diploma or equivalent required; college education is a plus.
• Basic knowledge of Microsoft Office and office practices.
• Strong written and verbal communication skills, including spelling, grammar, and composition.
• Ability to multitask, use internet and online tools, and type 60 words per minute.
• Ability to file records alphabetically and numerically.
• Professional, courteous communication in person and by telephone.

Preferred Experience

• Microsoft Office applications, payroll or timekeeping systems, SharePoint, Workday, or similar business systems.
• Experience in a manufacturing, warehouse, or distribution environment.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.