Office Administrator

Kelly Services; Kearny (NJ); On-site; USD 34,000 - 39,000; Full time

Job summary

Kelly Services in Kearny, NJ seeks an Office Administrator to support a manufacturing client onsite. You will handle front office duties, travel arrangements, and HR administrative tasks, coordinating with employees, vendors, and visitors.

Requirements include 2–3 years of administrative experience and an associate or bachelor’s degree. Proficiency with Microsoft Office 365, SharePoint, and SAP Concur is preferred. This onsite role requires physical capability for occasional lifting.

Qualifications

• 2–3 years of administrative or executive administrative experience.
• Associate or bachelor’s degree.
• Working knowledge of Microsoft Office 365 and SharePoint.
• Experience using SAP Concur for travel arrangements.

Responsibilities

• Answer incoming calls, greet visitors, and provide front office support.
• Coordinate visitor badges and direct guests to contacts.
• Manage conference room scheduling and assist with meetings and catering.
• Arrange travel for out-of-town visitors using SAP Concur.
• Maintain front office expense reports and assist HR admin tasks.
• Support ADP registration and employee document scanning.

Skills

Administrative experience

Organizational skills

Communications

Education

Associate or Bachelor's degree

Tools

Microsoft Office 365

SharePoint

SAP Concur

Job description

Office Administrator | Kearny, NJ | $25–$28/hr

At Kelly®, we’re passionate about helping you find a job that works for you. We’re seeking an Office Administrator to support a manufacturing client in Kearny, NJ . If you’re organized, proactive, and enjoy keeping an office running smoothly, we’d love to hear from you!

Location: Kearny, NJ — Onsite

Pay: $25–$28 per hour, based on experience

Why you should apply:

• Put your administrative skills to work in a role supporting office operations and Human Resources.

• Work with employees, customers, vendors, and visitors.

• Use your organizational skills across scheduling, travel, onboarding, and vendor coordination.

What you’ll do:

• Answer incoming calls, greet visitors, and provide general front office support.

• Coordinate visitor badges and direct customers, vendors, and guests to the appropriate contacts.

• Manage conference room scheduling and assist with meetings, catering, and guest transportation.

• Arrange travel for out-of-town visitors and guests using SAP Concur.

• Maintain and submit front office expense reports.

• Assist with manufacturing employee onboarding and general HR administrative tasks.

• Support ADP registration and scan/upload employee documents.

• Assist with hourly employee time punches, maintain the PTO calendar, and help coordinate annual benefits enrollment.

• Coordinate office and facilities vendors, including cleaning, uniforms, printers, supplies, and refreshments.

• Assist with facility improvement coordination and IT support needs.

• Participate in safety meetings and support established quality, environmental, health, and safety procedures.

This job might be an outstanding fit if you:

• Have 2–3 years of administrative or executive administrative experience .

• Hold an associate or bachelor’s degree .

• Have working knowledge of Microsoft Office 365 and SharePoint .

• Have experience using SAP Concur for travel arrangements.

• Communicate professionally and build positive relationships with employees and visitors.

• Can manage competing priorities, maintain accurate records, and handle confidential employee information.

• Are self-motivated and comfortable taking initiative.

• Can meet the position’s physical requirements, including occasional lifting or moving of items weighing up to 50 pounds, with or without reasonable accommodation.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly ® .

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affir tvative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.