Administrative Assistant

Maytav Bus Co; Franklin (TN); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k)

Paid time off

Job summary

Greene Resources is seeking a highly organized Administrative Assistant to support daily operations in Franklin, TN. You will greet visitors, coordinate meetings, manage client information, and assist leadership with a variety of administrative tasks.

This full-time, direct-hire role offers standard business hours and a team-focused environment. Prior administrative and customer service background is preferred, with proficiency in Microsoft Office and CRM systems.

Qualifications

• Strong written and verbal communication skills.
• Excellent organization and attention to detail.
• Professional customer service skills.
• Comfortable using Microsoft Office, databases, or CRM systems.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Greet visitors and provide professional front-office support.
• Coordinate conference room schedules and prepare rooms for meetings.
• Arrange food and other meeting needs.
• Request information and documentation from clients.
• Create and update client checklists.
• Enter policy, renewal, participant, premium, projection, and document information into the CRM.
• Follow up with clients for required information and signatures; prepare letters, presentations, and other client materials.
• Pull reports from carrier websites.
• Assist with onsite and offsite seminars.
• Receive and distribute mail.
• Send checks and documents to the corporate office.
• Order and maintain office and kitchen supplies.
• Help maintain copiers, shredders, postage machines, and other office equipment.
• Coordinate with vendors when equipment requires service.
• Assist with additional administrative projects as needed.

Skills

Communication skills

Organization

Customer service

MS Office

CRM systems

Tools

CRM systems

Job description

Position: Administrative Assistant

Location: Franklin, TN

Pay:$18 to $20/hour

Type: Full-time; Direct Hire

Schedule:Monday - Friday, 8:00am to 5:00pm

Greene Resources is seeking an organized and dependable Administrative Assistant to support the daily operations of a professional office in Franklin, Tennessee. This full-time, permanent opportunity is ideal for someone who enjoys helping others, keeping an office organized, and managing a variety of administrative responsibilities. The Administrative Assistant will greet visitors, coordinate meetings, maintain client information, assist with office operations, and provide administrative support to leadership and other team members.

Benefits:

1. Medical, dental, and vision
2. 401(k)
3. Paid time off

Job Description:

1. Greet visitors and provide professional front-office support
2. Coordinate conference room schedules and prepare rooms for meetings
3. Arrange food and other meeting needs
4. Request information and documentation from clients
5. Create and update client checklists
6. Enter policy, renewal, participant, premium, projection, and document information into the CRM
7. Follow up with clients for required information and signaturesPrepare letters, presentations, and other client materials
8. Pull reports from carrier websites
9. Assist with onsite and offsite seminars
10. Receive and distribute mail
11. Send checks and documents to the corporate office
12. Order and maintain office and kitchen supplies
13. Help maintain copiers, shredders, postage machines, and other office equipment
14. Coordinate with vendors when equipment requires service
15. Assist with additional administrative projects as needed

Position Requirements:

1. Previous administrative, reception, office coordination, or client support experience preferred
2. Strong written and verbal communication skills
3. Excellent organization and attention to detail
4. Professional customer service skills
5. Comfortable using Microsoft Office, databases, or CRM systems
6. Ability to manage multiple responsibilities and meet deadlines
7. Ability to work independently and contribute as part of a team
8. Comfortable following up with clients for information or signatures
9. Ability to handle confidential information professionally

Preferred Background:

1. Candidates with experience in a professional office, insurance, employee benefits, financial services, healthcare administration, or another document-focused environment are encouraged to apply.
2. Insurance experience is helpful but not required.

Greene Resources is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and Aff… employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

#GRPRO