Administrative & Client Services Assistant

Maytav Bus Co; Franklin (TN); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k)

Paid time off

Job summary

Greene Resources is seeking a highly organized Administrative Assistant to support daily operations in Franklin, TN. You will greet visitors, coordinate meetings, manage client information, and assist leadership with a variety of administrative tasks.

This full-time, direct-hire role offers standard business hours and a team-focused environment. Prior administrative and customer service background is preferred, with proficiency in Microsoft Office and CRM systems.

Qualifications

• Strong written and verbal communication skills.
• Excellent organization and attention to detail.
• Professional customer service skills.
• Comfortable using Microsoft Office, databases, or CRM systems.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Greet visitors and provide professional front-office support.
• Coordinate conference room schedules and prepare rooms for meetings.
• Arrange food and other meeting needs.
• Request information and documentation from clients.
• Create and update client checklists.
• Enter policy, renewal, participant, premium, projection, and document information into the CRM.
• Follow up with clients for required information and signatures; prepare letters, presentations, and other client materials.
• Pull reports from carrier websites.
• Assist with onsite and offsite seminars.
• Receive and distribute mail.
• Send checks and documents to the corporate office.
• Order and maintain office and kitchen supplies.
• Help maintain copiers, shredders, postage machines, and other office equipment.
• Coordinate with vendors when equipment requires service.
• Assist with additional administrative projects as needed.

Skills

Communication skills

Organization

Customer service

MS Office

CRM systems

Tools

CRM systems

Job description

Greene Resources is seeking a highly organized Administrative Assistant to support daily operations in Franklin, TN. You will greet visitors, coordinate meetings, manage client information, and assist leadership with a variety of administrative tasks.

This full-time, direct-hire role offers standard business hours and a team-focused environment. Prior administrative and customer service background is preferred, with proficiency in Microsoft Office and CRM systems.