Administrative Assistant

Stefanini North America and APAC; Florham Park (NJ); Hybrid; USD 50,000 - 65,000; Full time

Job summary

A leading company in IT services is seeking an Administrative Associate for its team in Florham Park, NJ. The role involves managing daily operations, organizing schedules, and supporting financial management tasks. Suitable candidates should have a high school diploma and relevant experience in administrative support. This hybrid position offers a dynamic work environment and a chance to grow within a recognized organization.

Qualifications

• Minimum of two years of experience in providing administrative support.
• Strong computer skills including Microsoft applications.
• Professional demeanor with strong team orientation.

Responsibilities

• Manage daily office functions to ensure operational efficiency.
• Coordinate and facilitate meetings and events.
• Process invoices and track budgets.

Skills

Communication

Organization

Microsoft Office

Customer Focus

Education

High school diploma/GED

Associate Degree or Bachelor's degree in Business or Marketing

Tools

SAP

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

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Stefanini Group is hiring!

Florham Park, NJ 07932

For quick Apply, please reach out to Avneesh Katiyar, call 248 582 6528/ email: [e-mail]

100 Park Avenue, Florham Park, NJ 07932 United States

Shift Timings: 8:30 AM to 5:00 PM - 30mins Lunch

Florham Park - NJ (Hybrid) We are looking for an Administrative Associate to join our CI team in Florham Park, NJ.

Details:

Job Description

Stefanini Group is hiring!

Stefanini is looking for an Administrative Associate in Florham Park, NJ 07932

For quick Apply, please reach out to Avneesh Katiyar, call 248 582 6528/ email: [e-mail]

Job Title: Administrative Associate

Location: 100 Park Avenue, Florham Park, NJ 07932 United States

Shift Timings: 8:30 AM to 5:00 PM - 30mins Lunch

Florham Park - NJ (Hybrid) We are looking for an Administrative Associate to join our CI team in Florham Park, NJ.

Responsibilities:

The Administrative Assistant / Administrative Associate will support the will support the department by managing daily office functions to ensure efficiency of operation of the group, including, but not limited to:

• Independently initiating actions, monitoring the process, and following through to completion or resolution of all phases of assignments.
• Scheduling appointments and maintaining calendars.
• Scheduling, coordinating and facilitating meetings, conferences; scheduling, organizing and managing logistics for events and travel arrangements (both domestic and international).
• Monitoring, reconciling, and assisting with fiscal administration for the Global Development and US Technical Service teams.
• Financial management - Processing and tracking invoices and payments for development trials, honorariums, university, etc..; budgets (expense report management, cost center management, reconciliation).
• Establishing and maintaining effective working relationships; serving as the first point of contact in communication with internal and external customers.
• Supply procurement and physical resource management; Purchasing card documentation and reconciliation.
• Use SAP reporting tools to provide requested data/information.
• Utilize various software, including Outlook, Microsoft Office, SAP to produce customized reports, presentations, documents, databases, journals and correspondence.
• Record retention management - establishing, updating, and maintaining files and records.
• Utilize discretion and maintain confidentiality in handling sensitive documents.
• Contract management - steward submission and approval process, tracking and resolution.
• Assist with group projects and function as back-up administrative resource for other groups when needed. Experience using Outlook, SAP, and SharePoint
  
  

Job Requirements

Details:

Qualifications:

• High school diploma/GED with a minimum of two years of experience in providing administrative support to senior executives in a business environment. This includes travel scheduling, expense reporting, invoice processing and event scheduling and planning.
• Excellent computer skills including Microsoft applications Word, Excel, PowerPoint and email use
• Possess strong communications and organization skills.
• Multi-task oriented and able to manage tight deadline demands with attention to details and follow-up activity.
• Professional and mature demeanor with strong team orientation.
• Strong customer focus, especially critical for interactions over the phone
• Strong interpersonal skills, able to work across functions and manage outside vendors
• Exceptional knowledge of Microsoft Applications
• Passion for learning and openness to taking on new responsibilities
• Customer orientation
• Ability to collaborate across multiple teams
• Flexibility and teamwork in dynamic environments
• Proven initiative and ownership in ambiguous and new situations
• Continuous improvement mindset
  

Preferred:

• Associate Degree or Bachelor's degree in either Business or Marketing or related field
• Working knowledge of databases such as SAP and Power BI
  
  

Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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