Administrative Assistant

Beacon Hill; Fairview Park (OH); On-site; USD 25,000 - 39,000; Full time

Job summary

Beacon Hill is seeking a detail-oriented Administrative Assistant in Cleveland, OH to support a busy team and keep day-to-day operations running smoothly. The role involves handling correspondence, data entry, file management, and coordinating meetings while maintaining confidentiality.

Candidates should have at least 1 year of administrative experience, proficiency in Microsoft Office, and strong organizational and communication skills.

Qualifications

• 1+ years of administrative/office support experience.
• Experience in insurance or professional services is a plus.
• Proficient with Outlook, Word, and Excel.
• Excellent organizational and written/verbal communication skills.
• Ability to multitask and meet deadlines in a fast-paced environment.

Responsibilities

• Provide administrative support to team members and leadership.
• Prepare, edit, and format correspondence, reports, and presentations.
• Maintain organized electronic files and documentation.
• Enter and update information in internal systems and databases.
• Respond to calls and emails and route inquiries to the right team member.
• Assist with insurance-related documentation and client records.
• Coordinate meetings and logistics; prepare materials.

Skills

Administrative support

Microsoft Office

Multitasking

Communication skills

Detail oriented

Team collaboration

Tools

Microsoft Office Suite

Job description

Our client is seeking a detail-oriented and dependable Administrative Assistant to join a growing insurance organization in Cleveland, Ohio. This is a great opportunity for someone who enjoys staying organized, supporting a busy team, and keeping day-to-day office operations running smoothly.

Responsibilities

• Provide administrative support to team members and leadership
• Prepare, edit, and format correspondence, reports, presentations, and other business documents
• Maintain organized electronic files, records, and documentation
• Enter and update information accurately within internal systems and databases
• Respond to phone calls and emails and route inquiries to the appropriate team member
• Assist with insurance-related documentation, forms, and client records
• Track outstanding items and follow up with internal teams to help ensure deadlines are met
• Coordinate meetings, including preparing materials and handling logistics
• Process incoming and outgoing mail and correspondence
• Assist with data entry, reporting, and spreadsheet maintenance
• Provide professional and responsive service to internal teams, clients, and external partners
• Handle confidential and sensitive business information with discretion
• Support additional administrative and office projects as needed

Requirements

• 1+ years of administrative, office support, or related professional experience preferred
• Previous experience within insurance, financial services, healthcare, or another professional services environment is a plus
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Professional, dependable, and comfortable interacting with individuals at all levels of an organization
• Ability to work independently while also collaborating effectively with a team
• Experience handling confidential or sensitive information with professionalism
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.