Executive Office Assistant

HirePower; Everett (WA); On-site; USD 40,000 - 55,000; Full time

Job summary

A recruitment agency in Everett, Washington is seeking an experienced receptionist or office assistant to provide administrative support to the Executive Department. Responsibilities include handling communications, maintaining logs, and assisting with scheduling. Candidates should have at least 2 years of relevant experience, proficiency in MS Outlook, Word, and Excel, and strong communication skills. The role requires reliable onsite attendance and the ability to manage multiple tasks effectively.

Qualifications

• 2+ years of experience as a receptionist or office assistant.
• Demonstrating courtesy, sensitivity, and respect in all interactions.
• Reliable attendance and ability to work onsite.

Responsibilities

• Provides general administrative support to the Executive Department.
• Handles communications, including phone, email, and mail.
• Updates and maintains activity/document logs and trackers.

Skills

MS Outlook

Word

Excel

Effective communication

Stress management

Multi-tasking

Job description

Schedule

8am-5pm, Monday through Thursday (32hrs per week)

Qualifications

• 2+ years of experience as a receptionist or office assistant and preferably assisting executive leadership.
• MS Outlook, Word, and Excel.
• Demonstrating courtesy, sensitivity, and respect in all interactions
• Reliable attendance and ability to work onsite
• Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions.
• Professionally handling stress and interactions with others.
• Managing multiple tasks simultaneously and effectively and adjusting to changing priorities.
• Exercising good judgment, to discern when to take problems to a higher authority for resolution or guidance.

Description

• Provides general administrative support to the Executive Department/Office of the CEO.
• Provides handling of communications (phone, email, and mail).
• Updates and maintains activity/document logs and trackers.
• May arrange for travel, provide scheduling assistance and process purchases.
• Supports meeting preparation, technology, and logistics, and coordinates special events and projects.
• Performs general administrative tasks for the department. This includes data entry, word processing, records reconciliation and management, including confidential records and information.
• Prepares documents, maintains filing systems, scans and organizes department materials and records.
• Performs other duties of a similar nature.

HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.