Administrative Assistant

The College of Health Care Professions; Dallas (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

The College of Health Care Professions in Dallas, TX is seeking an organized admissions support specialist to handle front-desk inquiries and coordinate communications among staff. You will greet visitors, route calls, and process lead inquiries for the Admissions team.

The role involves assisting with events, data entry, mail campaigns, and office operations to keep the campus running smoothly. Strong communication and reliability are essential.

Qualifications

• Experience handling incoming calls and directing them to the appropriate staff.
• Ability to take accurate messages and greet visitors in a professional manner.
• Experience assisting with events, mailings, data entry, and basic office duties.

Responsibilities

• Answer incoming calls politely and route to proper staff or voicemail.
• Take accurate messages when necessary and greet visitors warmly.
• Process and distribute lead inquiries to Admission personnel.
• Assist with admission events such as open houses and orientations.
• Support data entry and mail projects, and manage purchase orders.
• Order office supplies and maintain student scrub inventory.
• Collect vendor invoices and organize paperwork for accounting.
• Coordinate maintenance requests with building management.

Job description

Do you have a passion for helping people? Do you love working closely with people?

If your answer is yes, this career may be just perfect for you.

Qualifications:

• Responsible for answering incoming calls politely, routing calls promptly and accurately to the proper staff member or voicemail
• The ability to take accurate messages when necessary
• Greet visitors in a friendly, welcoming, and professional manner and direct them to their proper destination
• Process and distribute lead inquires timely and accurately to Admission personnel
• Assist as necessary with special admission events, including but not limited to open houses, orientations, high school field trips, etc
• Assist with data entry and special projects as needed. Assist with the execution of direct mail and bulk mail projects
• Facilitate and proctor the Admission assessment
• Manage local campus purchase orders
• Order office supplies
• Order and maintain student scrub inventory
• Collect vendor invoices and packing slips for transfer to corporate accounting
• Keep copiers full of paper, staples, and toner; order replacement as needed
• Coordinate maintenance requests with building management