Administrative Assistant

CHCP Healthcare and Educational Services LLC; San Antonio (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401K with matching

Major Holidays off

Job summary

CHCP Healthcare and Educational Services LLC is seeking an administrative professional to support front desk operations and multiple department leaders. The role includes answering calls, greeting visitors, routing inquiries, and assisting with admissions events.

You will handle data entry, coordinate mail projects, and assist with supply orders while maintaining professional interactions with staff and guests.

Qualifications

• High school diploma or GED required.
• Minimum two years of administrative experience required.

Responsibilities

• Manage two front desk receptionists and support multiple leaders/departments.
• Answer incoming calls politely and route to proper staff or voicemail.
• Greet visitors in a friendly, professional manner and direct to destination.
• Process and distribute lead inquiries to Admissions personnel in a timely manner.
• Assist with admission events such as open houses, orientations, and field trips.
• Data entry and special projects as needed, including direct mail coordination.
• Coordinate maintenance requests with building management and handle shipping/receiving.

Education

High school diploma or GED

Minimum two years experience in an administrative role

Job description

Career Opportunities with CHCP Healthcare and Educational Services LLC

A great place to work.

Careers At CHCP Healthcare and Educational Services LLC

Join a team dedicated to transforming lives through healthcare education. At The College of Healthcare Professions (CHCP), we are committed to empowering future healthcare professionals to succeed in impactful careers. Every role here supports our mission to prepare students for the career of their lives.

Do you have a passion for helping people? Do you love working closely with people?

If your answer is yes, this career may be just perfect for you.

Qualifications:

• Managing two front desk receptionists
• Will support multiple (3-4) leaders/department's
• Responsible for answering incoming calls politely, routing calls promptly and accurately to the proper staff member or voicemail.
• The ability to take accurate messages when necessary.
• Greet visitors in a friendly, welcoming, and professional manner and direct them to their proper destination.
• Process and distribute lead inquires timely and accurately to Admission personnel.
• Assist as necessary with special admission events, including but not limited to open houses, orientations, high school field trips, etc.
• Assist with data entry and special projects as needed. Assist with the execution of direct mail and bulk mail projects.
• Facilitate and proctor the Admission assessment.
• Manage local campus purchase orders.
• Order office supplies.
• Order and maintain student scrub inventory.
• Collect vendor invoices and packing slips for transfer to corporate accounting.
• Keep copiers full of paper, staples, and toner; order replacement as needed.
• Coordinate maintenance requests with building management.
• Shipping and receiving of all packages.
• Other duties as assigned.
• Health insurance
• Paid time off
• 401K with matching
• Major Holidays off
• Competitive Pay
• High school diploma, or general education degree (GED). Minimum two years experience in an administrative role.