Administrative Assistant

CHCP; San Antonio (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401K with matching

Major Holidays off

Competitive Pay

Job summary

CHCP Healthcare and Educational Services LLC, operating as The College of Healthcare Professions (CHCP), seeks an administrative professional to support front desk operations and admissions processes in a busy campus environment. The role involves greeting visitors, routing calls, handling lead inquiries, and assisting with events and data entry.

Ideal candidates will have a minimum of two years in an administrative role, strong communication skills, and proficiency with office systems.

Qualifications

• Two years experience in an administrative role.
• High school diploma or GED required.
• Ability to answer calls politely and route to staff.

Responsibilities

• Manage two front desk receptionists and support multiple leaders/ departments.
• Answer incoming calls and route to proper staff or voicemail.
• Greet visitors professionally and direct them to the destination.
• Process and distribute lead inquiries to Admission personnel.
• Assist with admission events and data entry projects.
• Handle office supplies, purchase orders, and scrub inventory.
• Coordinate maintenance requests with building management.
• Ship and receive packages and assist with special projects.
• Other duties as assigned.

Skills

Front desk management

Administrative support

Communication

Data entry

Vendor coordination

Office supplies management

Education

High school diploma or GED

Tools

Microsoft Office

Phone system

Job description

Career Opportunities with CHCP Healthcare and Educational Services LLC

A great place to work.

Careers At CHCP Healthcare and Educational Services LLC

Join a team dedicated to transforming lives through healthcare education. At The College of Healthcare Professions (CHCP), we are committed to empowering future healthcare professionals to succeed in impactful careers. Every role here supports our mission to prepare students for the career of their lives.

Do you have a passion for helping people? Do you love working closely with people?

If your answer is yes, this career may be just perfect for you.

Qualifications:

• Managing two front desk receptionists
• Will support multiple (3-4) leaders/department's
• Responsible for answering incoming calls politely, routing calls promptly and accurately to the proper staff member or voicemail.
• The ability to take accurate messages when necessary.
• Greet visitors in a friendly, welcoming, and professional manner and direct them to their proper destination.
• Process and distribute lead inquires timely and accurately to Admission personnel.
• Assist as necessary with special admission events, including but not limited to open houses, orientations, high school field trips, etc.
• Assist with data entry and special projects as needed. Assist with the execution of direct mail and bulk mail projects.
• Facilitate and proctor the Admission assessment.
• Manage local campus purchase orders.
• Order office supplies.
• Order and maintain student scrub inventory.
• Collect vendor invoices and packing slips for transfer to corporate accounting.
• Keep copiers full of paper, staples, and toner; order replacement as needed.
• Coordinate maintenance requests with building management.
• Shipping and receiving of all packages.
• Other duties as assigned.
• Health insurance
• Paid time off
• 401K with matching
• Major Holidays off
• Competitive Pay
• High school diploma, or general education degree (GED). Minimum two years experience in an administrative role.