Administrative Assistant

Unfold Agency, Inc.; Culver City (CA); On-site; USD 30,307 - 35,817; Full time

Job summary

UNFOLD in Culver City is seeking an Administrative Assistant to keep the office organized, stocked, and guest-ready. This on-site role involves coordinating with building management, vendors, and leadership, while handling general operations.

The ideal candidate is proactive, reliable, and comfortable juggling multiple tasks in a fast-paced environment. Some facilities or operations experience is a plus, and on-site presence in LA is required.

Qualifications

• Experience in office, facilities, hospitality, retail, or operations is a plus.
• Willingness to learn basic building systems (HVAC, electrical, plumbing, security, parking).
• Must be able to work on-site in the LA area.

Responsibilities

• Open/close the office daily; manage building alarm and A/C.
• Greet visitors and manage front desk flow; coordinate with vendors for services.
• Assist with onboarding/offboarding and basic purchases/expense tracking.
• Support leadership with simple tasks such as reservations, light scheduling, and local errands.

Skills

Organized

Reliable

Proactive

Flexible

Job description

Administrative Assistant

Location: Culver City / Playa Vista (On-site, 5 days/week)

Company: UNFOLD - unfoldagency.com

Hourly Rate: $24 per hour

Reports to: Executive Assistant & Executive Operations Manager

About UNFOLD

UNFOLD (unfoldagency.com) is an award-winning digital creative agency in Los Angeles, partnering with leading entertainment, gaming and brand clients across the digital landscape.

We're looking for an [temp-to-perm] Administrative Assistant to help keep our space running smoothly, support the team, and ensure a great day-to-day office experience.

Role Overview

You'll help keep the office organized, stocked, tidy, and functioning well while coordinating with building management and vendors for facilities needs. You'll also assist with office moves, space planning, small projects, and general operations support. We're looking for a proactive, friendly self-starter who enjoys wearing many hats, including supporting leadership with administrative or personal-assistant-style tasks as needed.

Key Responsibilities

Office Operations & Team Support

• Open/close the office daily; manage building alarm and A/C
• Keep the office clean, stocked, and guest-ready.
• Maintain kitchens, bathrooms, meeting rooms, common areas, and supply spaces.
• Manage snacks, beverages, office supplies, and inventory.
• Greet visitors; manage front desk flow.
• Receive packages, handle mail, and run office errands.
• Set up meeting rooms; support events and team gatherings.
• Assist with onboarding/offboarding and basic purchasing/expense tracking.
• Provide occasional support to leadership with simple tasks such as reservations, light scheduling help, or local errands.

Facilities Coordination

• Coordinate with building management on repairs and service requests.
• Work with vendors for HVAC, plumbing, electrical, cleaning, and furniture needs.
• Manage parking areas and space lifts.
• Support office moves, seating changes, and space planning.
• Assist with small construction/renovation projects and vendor scheduling.

Ad Hoc & Cross-Team Support

• Jump in when unexpected issues arise—deliveries, spills, tech hiccups, room changes, etc.
• Support Founders, leadership, and Ops with special projects and errands.
• Provide backup support to the Executive Assistant (e.g., light scheduling, calendar management, travel booking, and general personal assistant-style tasks when needed).

What We’re Looking For

• Organized, reliable, proactive, and flexible.
• Friendly, helpful, and comfortable being the office "go-to" person.
• Able to juggle multiple tasks in a fast-paced environment.
• Some office, facilities, hospitality, retail, or operations experience is a plus - but not required if eager to learn.
• Willingness to learn basic building systems (HVAC, electrical, plumbing, security, parking).
• Able to lift/move supplies as needed.
• Has access to a car for occasional errands.
• Live in the LA area and able to work on site full-time.

Unfold bases all employment decisions on business needs, job requirements, individual qualifications, and performance when hiring, promoting, disciplining, and exiting employees. We strive for a positive, safe, and respectful environment, and have a zero-tolerance policy for discrimination or harassment of any kind.