Office Assistant

FE Design & Consulting; Los Angeles (CA); On-site; USD 26,139 - 37,229; Part time

Benefits offered by this job

7 Paid Holidays

5 Paid Time Off Days after 90 days

$23 per hour

Job summary

FE Design & Consulting in Los Angeles is seeking a part-time Office Assistant to support operational efficiency through various administrative and organizational tasks in our collaborative office. Responsibilities include maintaining office appearance, managing project files, and assisting in client communications.

The ideal candidate is organized, proactive, and has excellent communication skills. This role requires a valid driver’s license and involves in-office work Monday to Thursday for about 4 hours each day.

Qualifications

• Valid driver’s license and reliable transportation for client meetings and site visits.
• Experience in administrative support and office operations.

Responsibilities

• Maintain office appearance and complete office beautification tasks.
• Support project file management and organization of digital records.
• Assist with client communications and ensure follow-up on new project leads.

Skills

Excellent written and verbal communication skills

Organized and proactive

Self-starter and solution-oriented

Ability to juggle multiple deadlines

Job description

FE Design & Consulting is a boutique permit expediting and design firm with over 20 years of experience helping independent restaurants, bars, and hospitality spaces come to life across Los Angeles. From Michelin-caliber kitchens to neighborhood cocktail bars, we navigate the complex web of City Planning, Building, and Health Department regulations so our clients can focus on creating memorable guest experiences. Our office, located in historic Little Tokyo, is a collaborative team of designers, drafters, and project coordinators who value transparency, mentorship, and a shared appreciation for the hospitality world.

The Office Assistant supports the operational efficiency of FE Design & Consulting by handling administrative, organizational, and logistical responsibilities, allowing consultants and project managers to focus on higher-level client service, permitting strategy, business development, and project execution.

Office Operations & Organization

• Tidy and organize the break room every morning
• Maintain office appearance and complete office beautification tasks
• Receive incoming packages and distribute them accordingly
• Retrieve and distribute incoming mail
• Maintain copier paper, staplers, and office supplies every Monday
• Monitor general office supply inventory and notify staff when items are low

Administrative Support

• Attend staff meetings to understand workflow and identify areas where support is needed
• Take meeting notes, minutes, and action items during staff meetings
• Order business cards for staff members as needed
• Update internal checklists and administrative systems to improve staff efficiency
• Assist with research assignments and information gathering

Project & File Management

• Scan approved plans and organize digital records
• Maintain project files and archive projects older than two years into finished project sections
• Assist with organizing site visits and project logistics
• Help maintain orderly digital and physical filing systems
• Help maintain orderly digital and physical filing systems

Client & Communications Support

• Answer calls and route inquiries appropriately
• Assist in capturing new project leads and ensuring follow-up
• Help monitor incoming communications so opportunities are not missed

Permit Running & Agency Coordination

• Drop off plans to the Industrial Waste office
• Drop off and pick up ABC-related packages and applications
• Assist with agency errands and document delivery as needed

Technology & Internal Support

• Provide basic IT troubleshooting assistance
• Help staff with simple technology and equipment issues
• Assist with organizing shared digital systems and files

What we are looking for

• Excellent written and verbal communication skills
• Organized, proactive, and comfortable juggling multiple deadlines
• Self-starter and solution-oriented person who needs little direction to accomplish goals
• Valid driver’s license and reliable transportation for client meetings and site visits
• Someone living the Northeast LA area

Benefits

• 7 Paid Holidays
• 5 Paid Time Off Days after 90 days
• $23 per hour

This position is part-time and is in-office. We are looking for someone to work Monday - Thursday for about 4 hours per day.