Administrative Assistant

Magnify; Colonial Heights (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company matching

Life insurance

Disability insurance

Job summary

Magnify is seeking a dependable Receptionist in Colonial Heights to be the welcoming face of the firm and to support day-to-day office operations. You will greet clients, manage calls, handle mail and client communications, and help keep the office organized and efficient.

The role requires strong communication, prior receptionist/administrative experience, and proficiency with Microsoft Office. You will work with a professional services team and contribute to a smooth office environment.

Qualifications

• Previous receptionist or office support experience.
• Experience in a professional services environment preferred.
• Strong communication and customer service skills, both in person and on the phone.
• Proficient with Microsoft Outlook, Word, and Excel.
• Organized with ability to manage multiple priorities.

Responsibilities

• Serve as the first point of contact for clients and visitors, providing a professional and welcoming experience.
• Answer and direct incoming calls while managing messages and inquiries efficiently.
• Assist with incoming and outgoing mail, email correspondence, and client communications.
• Process, distribute, and electronically file client documents and tax-related materials.
• Coordinate conference rooms, meetings, and other office needs as necessary.
• Maintain an organized reception area and assist with keeping common areas stocked and presentable.
• Manage office supplies and coordinate maintenance or repairs for office equipment when needed.
• Enter and maintain client information within internal systems with a high level of accuracy.
• Assist with filing, document organization, and general administrative projects.
• Support daily office operations and jump in wherever needed to assist the team and meet deadlines.

Skills

Receptionist experience

Administrative experience

Customer service

Microsoft Office

Multi-line phone systems

Tools

Office equipment

Job description

Compensation: $20–$25 per hour, depending on experience

Are you an organized and personable professional who enjoys creating a welcoming experience for clients and supporting a busy team? We are partnering with a well-established public accounting firm in Colonial Heights that is seeking a dependable and professional Receptionist to join their team.

This is an excellent opportunity for someone who enjoys being the welcoming face of an organization while also supporting day-to-day office operations. You'll work closely with clients and internal team members, assist with administrative responsibilities, and play an important role in keeping the office organized and running smoothly.

What You’ll Do:

• Serve as the first point of contact for clients and visitors, providing a professional and welcoming experience.
• Answer and direct incoming calls while managing messages and inquiries efficiently.
• Assist with incoming and outgoing mail, email correspondence, and client communications.
• Process, distribute, and electronically file client documents and tax-related materials.
• Coordinate conference rooms, meetings, and other office needs as necessary.
• Maintain an organized reception area and assist with keeping common areas stocked and presentable.
• Manage office supplies and coordinate maintenance or repairs for office equipment when needed.
• Enter and maintain client information within internal systems with a high level of accuracy.
• Assist with filing, document organization, and general administrative projects.
• Support daily office operations and jump in wherever needed to assist the team and meet deadlines.

What We’re Looking For:

• Previous receptionist, administrative, or office support experience required.
• Experience working in a professional services or office environment is preferred.
• Strong communication and customer service skills, both in person and over the phone.
• Experience working with multi-line phone systems and standard office technology.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Proficient in Microsoft Office, including Outlook, Word, and Excel.
• Professional, dependable, and comfortable interacting with clients and team members at all levels.
• Ability to work independently while also being a collaborative and supportive member of the team.

What This Opportunity Offers:

• Direct-hire, full-time opportunity
• Comprehensive benefits package, including medical, dental, and vision coverage
• 401(k) plan with company matching
• Life and disability insurance
• Additional benefit offerings and employee coverage options
• Opportunity to join a well-established and growing public accounting firm
• Supportive and professional team environment
• Long-term stability and opportunity to grow within the organization

If you're looking for an opportunity where you can utilize your customer service and administrative skills while becoming an important part of a professional and growing team, we'd love to connect with you!