Client-Facing Receptionist at Growing CPA Firm

Magnify; Colonial Heights (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company matching

Life insurance

Disability insurance

Job summary

Magnify is seeking a dependable Receptionist in Colonial Heights to be the welcoming face of the firm and to support day-to-day office operations. You will greet clients, manage calls, handle mail and client communications, and help keep the office organized and efficient.

The role requires strong communication, prior receptionist/administrative experience, and proficiency with Microsoft Office. You will work with a professional services team and contribute to a smooth office environment.

Qualifications

• Previous receptionist or office support experience.
• Experience in a professional services environment preferred.
• Strong communication and customer service skills, both in person and on the phone.
• Proficient with Microsoft Outlook, Word, and Excel.
• Organized with ability to manage multiple priorities.

Responsibilities

• Serve as the first point of contact for clients and visitors, providing a professional and welcoming experience.
• Answer and direct incoming calls while managing messages and inquiries efficiently.
• Assist with incoming and outgoing mail, email correspondence, and client communications.
• Process, distribute, and electronically file client documents and tax-related materials.
• Coordinate conference rooms, meetings, and other office needs as necessary.
• Maintain an organized reception area and assist with keeping common areas stocked and presentable.
• Manage office supplies and coordinate maintenance or repairs for office equipment when needed.
• Enter and maintain client information within internal systems with a high level of accuracy.
• Assist with filing, document organization, and general administrative projects.
• Support daily office operations and jump in wherever needed to assist the team and meet deadlines.

Skills

Receptionist experience

Administrative experience

Customer service

Microsoft Office

Multi-line phone systems

Tools

Office equipment

Job description

Magnify is seeking a dependable Receptionist in Colonial Heights to be the welcoming face of the firm and to support day-to-day office operations. You will greet clients, manage calls, handle mail and client communications, and help keep the office organized and efficient.

The role requires strong communication, prior receptionist/administrative experience, and proficiency with Microsoft Office. You will work with a professional services team and contribute to a smooth office environment.