Receptionist

Vaco Recruiter Services; Groton (CT); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, and vision benefits

401(k) retirement plan

Job summary

Vaco Recruiter Services in Groton, CT is seeking a friendly and dependable Receptionist to be the first point of contact for visitors, employees, and guests. This role manages front desk operations, handles calls, and provides essential administrative support in a welcoming, organized office.

The ideal candidate will be customer-service oriented, highly organized, and comfortable interacting with people. Proficiency with MS Office, data entry skills, and a professional, approachable demeanor are

Qualifications

• Experience in administrative, receptionist, or customer service roles.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong data entry and communication skills.
• Excellent organizational and multitasking abilities.
• Professional, friendly demeanor.

Responsibilities

• Greet visitors and serve as the primary office contact.
• Answer and redirect incoming calls to the appropriate departments.
• Coordinate calendars and assist with meeting scheduling.
• Provide general administrative support to staff and leadership.
• Assist with mail, supplies, and office logistics.

Skills

MS Office

Data entry

Verbal communication

Written communication

Organization

Multitasking

Reliability

Interpersonal skills

Job description

Receptionist

Position Overview

Our client is seeking a friendly, professional, and dependable Receptionist to serve as the first point of contact for visitors, employees, and guests. This role is responsible for managing front desk operations, handling incoming calls, providing administrative support, and maintaining a welcoming and organized office environment. The ideal candidate is customer-service oriented, highly organized, and enjoys interacting with people in a professional setting.

Key Responsibilities

Front Desk Reception

• Greet visitors, employees, and guests in a professional and welcoming manner.
• Serve as the primary point of contact for the office.
• Manage visitor check-in procedures and provide general assistance as needed.
• Maintain a clean, organized, and professional reception area.

Phone Coverage

• Answer and direct incoming calls to the appropriate departments or individuals.
• Provide basic information and assistance to callers.
• Take and relay messages accurately and promptly.

Administrative Support

• Coordinate calendars and assist with meeting scheduling.
• Provide general administrative support to office staff and leadership.
• Assist with filing, data entry, document preparation, and office correspondence.
• Support special projects and day-to-day office operations as needed.

Office Operations

• Assist with mail distribution and office logistics.
• Maintain office supplies and support overall office organization.
• Help ensure smooth daily operations and a positive experience for employees and visitors.

Qualifications

Required

• Previous administrative, receptionist, or customer service experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong computer and data entry skills.
• Excellent verbal and written communication abilities.
• Professional demeanor with a friendly and welcoming personality.
• Strong organizational and multitasking skills.
• Reliable, dependable, and detail-oriented.
• Comfortable interacting with employees, visitors, and clients.

Preferred

• Previous receptionist or front desk experience.
• Office administration background.
• Experience coordinating schedules and meetings.

Why Join This Opportunity?

• Be the face of a well-established organization and play a key role in creating a positive first impression.
• Collaborative and team-oriented work environment.
• Opportunity to support a variety of administrative and office functions.
• Stable and professional office setting with consistent daily interaction and engagement.

With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

• The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.