Administrative Assistant

Ultimate Staffing; Allen (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Ultimate Staffing seeks a detail-oriented Administrative Assistant to support the Office Manager and ensure smooth day-to-day operations in a busy Allen, TX office. You will maintain accurate documentation, handle reports, and provide outstanding internal and external customer service.

This contract-to-hire role offers growth potential, exposure to leadership, and a chance to join a growing organization that values internal promotion and development.

Qualifications

• Experience providing administrative support in a fast-paced office.
• Proficient in Microsoft Office with advanced Excel skills.
• Experience using Word and Adobe Acrobat.
• Strong organizational skills and attention to detail.
• Professional communication and phone etiquette.
• Ability to review, proofread, and process reports accurately.
• Strong time management and multitasking abilities.

Responsibilities

• Provide direct administrative support to the Office Manager and office leadership.
• Prepare, edit, format, and distribute reports, correspondence, and business documents.
• Review reports and documentation for accuracy, completeness, and quality.
• Maintain organized digital and physical filing systems.
• Answer and direct incoming phone calls with professionalism and excellent customer service.
• Coordinate calendars, meetings, and schedules as needed.
• Assist with project documentation, vendor paperwork, and general office administration.
• Support office operations, including supplies management and administrative processes.
• Perform additional administrative duties to ensure efficient daily operations.

Skills

Administrative support

Microsoft Office

Excel

Word

Adobe Acrobat

Organization

Communication

Proofreading

Time management

Multitasking

Tools

Microsoft Office

Excel

Word

Adobe Acrobat

Job description

We are seeking a professional, organized, and detail-oriented Administrative Assistant to support the Office Manager and help ensure the smooth day-to-day operation of a busy office. This individual will serve as a key member of a small team, providing administrative support, maintaining accurate documentation, and delivering exceptional internal and external customer service.

This is an excellent opportunity for someone seeking long-term career growth with an organization that promotes from within and values employee development.

Key Responsibilities

• Provide direct administrative support to the Office Manager and office leadership.
• Prepare, edit, format, and distribute reports, correspondence, and business documents.
• Review reports and documentation for accuracy, completeness, and quality.
• Maintain organized digital and physical filing systems.
• Answer and direct incoming phone calls with professionalism and excellent customer service.
• Coordinate calendars, meetings, and schedules as needed.
• Assist with project documentation, vendor paperwork, and general office administration.
• Support office operations, including supplies management and administrative processes.
• Perform additional administrative duties to ensure efficient daily operations.

Qualifications

Required Skills

• Previous administrative support experience.
• Strong Microsoft Office skills, with advanced Excel proficiency required.
• Experience using Microsoft Word and Adobe Acrobat.
• Excellent organizational skills and attention to detail.
• Professional communication and phone etiquette.
• Ability to review, proofread, and process reports accurately.
• Strong time management and multitasking abilities.

Preferred Experience

• Experience within construction, engineering, consulting, or another fast-paced professional environment.

Why Consider This Opportunity?

• Contract-to-hire position with anticipated permanent conversion after approximately four months.
• Strong culture of internal promotion and career advancement.
• Modern, professional office environment.
• Opportunity to join a stable and growing organization with long-term career potential.
• Work closely with leadership and gain exposure to multiple areas of the business.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.