Administrative Assistant

Service Corporation International; Brookline (MA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible Spending Accounts

Health Savings Account

Sick leave

Disability insurance

Life insurance

401(k) with company match

Employee assistance program

Job summary

Service Corporation International is seeking an Administrative Associate in Brookline, MA to support funeral home, cemetery, or related facilities. You will schedule meetings, arrange travel, plan events, and manage expense reports while handling confidential information with integrity.

The role requires 3+ years in a fast-paced, customer-focused environment and strong MS Office skills. A competitive benefits package is provided including health, dental, vision, and a 401(k) with company match.

Qualifications

• High school diploma or equivalent required.
• At least 3 years in a customer-focused, fast-paced environment.
• Strong computer and internet skills; typing 40–60 wpm.
• Ability to handle confidential information with discretion.

Responsibilities

• Schedules meetings and travel arrangements.
• Plans events and prepares expense reports.
• Enters contract details and maintains records.
• Processes invoices and accounts payable; licenses renewals.
• Receives and responds to inquiries in writing or verbally.
• Trains staff on policies and company initiatives.

Skills

Customer service

Data entry

Communication

Typing speed 40–60 wpm

Education

High school diploma

Tools

Microsoft Office

Word processing

Office equipment

Job description

Our associates celebrate lives. We celebrate our associates.Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.JOB RESPONSIBILITIESSchedules meetingsMakes travel arrangementsPlans eventsCompletes management expense reportsResponds to inquiries in writing and or verballyPulls monthly reportsEnters contract details into information system and maintains other related documentsOrders and checks memorial to ensure accuracyProcesses annual funeral home and cemetery license renewalsCodes and scans invoicesProcesses accounts payable and other accounting support transactionsReceives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team membersSchedules call-in appointments for SalesFiles and maintains customer informationMaintains office and facility supplies as well as fax machines, copiers and network printersPrepares daily schedulesAdministers HR processes including new hire paperwork, background checks and bonus processingMaintains processes to ensure compliance with policies and procedures including SOX administration and auditTrains others on policies, procedures and new company initiativesMaintains a friendly attitude offering assistance and guidance to all persons entering the locationMINIMUM REQUIREMENTSEducationHigh school diploma or equivalentExperience3 years of experience working in a customer-focused and fast-paced professional environmentKnowledge, Skills and AbilitiesMust have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skillsWorking knowledge of office equipment including calculators, copiers, printers, fax machines, telephone consoleAbility to handle confidential and sensitive information with discretionEffective communication skills, both orally and in writingHigh level of compassion and integrityAbility to follow instructions and work with minimal supervisionCompensation$22.00 - $24.00Benefits:Medical * Dental * Vision * Flexible Spending Accounts (health care and dependent care) * Health Savings Account with Company Contribution * Sick Leave * Short-Term Disability * Long-Term Disability * Life Insurance * Voluntary Accidental Death or Dismemberment Insurance * Dependent Life Insurance * SCI 401(k) Retirement Savings Plan with Company match * Employee Assistance ProgramPostal Code: 02446Category (Portal Searching): Administration and ClericalJob Location: US-MA - Brookline