Administrative Assistant

South Dakota State University; Brookings (SD); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement plans

Tuition benefits

Relocation assistance

Paid holidays

Job summary

South Dakota State University (SDSU) is seeking an Administrative Assistant to support the University Student Union's daily operations and provide essential administrative assistance. The role serves as a key contact for students, staff, and visitors, coordinating office functions, records, and events.

Located in Brookings, SD, the position requires strong organization, confidentiality, and the ability to manage multiple tasks with minimal supervision in a dynamic university environment.

Qualifications

• Proactive and organized with strong administrative skills.
• Knowledge of accounting and finance practices in a university setting.
• Familiarity with software tools used for administrative work (Outlook, Excel, Word, PowerPoint, Banner, DocuSign).

Responsibilities

• Provide comprehensive administrative support for the University Student Union and its functional areas.
• Serve as primary customer service contact for students, employees, campus visitors, vendors and external guests.
• Coordinate office operations, maintain records and financial documentation, support programs and events, ensure efficient services.

Skills

Accounting

Finance practices

Business English

Outlook

Excel

Word

PowerPoint

Banner

DocuSign

Event coordination

General office procedures

Purchasing practices

Work Order practices

Communication

Customer service

Multitasking

Organization

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Banner

DocuSign

Job description

South Dakota State University (SDSU) is looking for a proactive and organized Administrative Assistant to support daily operations and provide key administrative assistance within the University Student Union.

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities. The University Student Union was built with the student experience being the key driving force behind the design. It is more than just a building; it truly is the heart of campus life at South Dakota State University. The Union is home to the Offices of Career Development, the Student Engagement Center, and Student Activities and Orientation. While the University Student Union is certainly a buzzing hub for student life, Faculty, Staff and anyone visiting campus also benefit from the many amenities offered including a variety of meeting rooms, dining options for every appetite, and the ability to shop for the latest fashion at Jackrabbit Central.

This position is located in Brookings, SD.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities:

Thie position provides comprehensive administrative support for the University Student Union and its functional areas, including Event Services, Operations, Student Activities & Orientation, and Student Union administration. This role serves as a primary customer service contact for students, employees, campus visitors, vendors, and external guests. Specific duties include, but are not limited to, coordinating office operations, maintaining accurate records and financial documentation, supporting departmental programs and events, and ensuring efficient administrative services throughout the department.

Knowledge, Skills & Abilities:

Knowledge of:

• Accounting and finance practices
• Business English, including spelling, grammar, and punctuation
• Computer software applications and systems, including Microsoft Outlook, Excel, Word, and PowerPoint; Banner; and/or DocuSign
• Event and activity coordination
• General office procedures
• Purchasing practices
• Work Order practices

Skill & Ability to:

• Adapt and be flexible in a culture of change and continuous improvement.
• Communicate professionally verbally and in writing.
• Coordinate, organize and manage events and/or activities from conception to finish
• Self-motivate with continuous productivity and regular, reliable attendance.
• Strong organizational skills with the ability to complete tasks with close attention to detail and accuracy.
• Prioritize and manage multiple tasks with competing deadlines.
• Learn and utilize computer software applications.
• Interact in a positive, professional manner and provide exceptional customer service to both internal and external constituents.
• Maintain confidentiality and exercise discretion.
• Multitask across multiple interactions via in-person, phone, and email with students, faculty/staff, the public, and others while maintaining composure.
• Understand, interpret, and communicate rules, regulations, policies, and procedures.
• Work with minimal direct supervision in a multifunctional environment with regular interruptions and rapidly changing priorities.

Required License: Valid driver’s license is required.

Comments:This position is classified as a Senior Secretary.

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

Any offer of employment is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check. SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.

[CSA02786P; SE8695; 20215]

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing [e-mail]. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: [phone].