Administrative Assistant

SGS Consulting; Boston (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

SGS Consulting is seeking an experienced Administrative Assistant to support our team in Boston. You will handle front-desk duties, general inquiries, and document preparation using MS Office.

The ideal candidate has 5+ years of administrative experience, strong calendar management, and the ability to multitask in a fast-paced team environment. Proficiency with Word, Excel and PowerPoint is required.

Qualifications

• Minimum 5 years’ experience as an Administrative Assistant.
• Strong calendar management using MS Office.
• Ability to multitask and work in a team environment.

Responsibilities

• Answer general phone inquiries professionally and greet visitors.
• Prepare reports, memos, and documents using MS Word, Excel, and PowerPoint.
• Coordinate meetings and travel arrangements; manage calendars.
• Provide back-up administrative support and assist with project management as needed.

Skills

Calendar management

MS Office

Team collaboration

Multitasking

CSR experience

Agile

Fast on feet

Education

High school Diploma

Tools

MS Word

MS Excel

PowerPoint

Job description

Job Responsibilities

Answer general phone inquiries using a professional and courteous manner. Direct phone inquiries to the appropriate person.Reply to general information requests. Greet visitors in a professional and friendly manner. Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents. Sort incoming mail, faxes, and courier deliveries for distribution.Prepare and send outgoing faxes, mail, and courier parcels.Provides full-range of administrative support to include: manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside when necessary; prepares and edits reports and presentations using Microsoft Office software; organizes and maintains files; coordinates and manages travel arrangements and prepares expense reports; fields incoming telephone calls and replies to routine inquiries; provides project management assistance when necessary; expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling; orders supplies and equipment; cooperates with other administrative assistants in maintaining an efficient workroom; serves as back-up administrative support for any member of the team when necessary.

Skills

Min 5+ years’ experience as an Administrative AssistantCalendar management (MS Office)TEAMSPT and E ExperienceCSR ExpPrioritize/ MultitaskTeam EnvironmentChange Agile (quick on their feet)

Education/Experience

High school Diploma