Administrative Assistant

TOP QUALITY HOME CARE SERVICES INC; City of Rye (NY); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

TOP QUALITY HOME CARE SERVICES INC is seeking an Administrative Assistant to provide frontline support for office staff. You will answer calls, schedule appointments, coordinate meetings, and draft correspondence to keep operations running smoothly.

The ideal candidate will be highly organized with excellent written and verbal communication, strong MS Office skills, and a professional demeanor suited to a healthcare-adjacent office environment.

Qualifications

• High school diploma or GED required; associate degree or admin training preferred.
• Experience as an Administrative Assistant or similar role is required.
• Familiarity with printers, fax machines, and standard office equipment.
• Strong Microsoft Word, Outlook and PowerPoint skills.

Responsibilities

• Answer incoming calls and route to the right person.
• Schedule appointments and maintain calendars.
• Organize meetings and take accurate minutes.
• Draft emails, memos and letters and distribute them.
• Contribute to company reports and filing systems.
• Develop and maintain office procedures.

Skills

Communication

Time management

Organization

Education

High school diploma / GED

Associate’s degree or admin training

Tools

Microsoft Word

Outlook

PowerPoint

Job description

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects