Administrative Assistant

SGS Consulting; Milton (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

SGS Consulting in Massachusetts is seeking an experienced Administrative Assistant to support executives with calendar management, communications, and reporting duties.

The role covers scheduling, travel planning, expense reporting, mail handling, and cross-team coordination, demanding multitasking, reliability, and proactive follow-up to keep operations running smoothly.

Qualifications

• Min 5+ years’ experience as an Administrative Assistant
• Calendar management (MS Office)
• Teams
• PT & E Experience
• CSR Exp
• Prioritize/ Multitask
• Team Environment
• Change Agile (quick on their feet)

Responsibilities

• Answer general phone inquiries in a professional, courteous manner and direct to the appropriate person.
• Greet visitors professionally and prepare reports, memos, and documents using MS Office (Word, Excel, PowerPoint).
• Sort incoming mail, faxes, and couriers for distribution and prepare outgoing mail and parcels.
• Provide comprehensive administrative support: manage Outlook calendars, coordinate meetings/events, arrange travel, and prepare expense reports; assist with project tasks and follow-ups.

Skills

Calendar management

Teams

Multitasking

Adaptability

CSR experience

5+ years exp

Teamwork

MS Office

Education

High school Diploma

Tools

MS Word

PowerPoint

Excel

Job description

Job Responsibilities:

• Answer general phone inquiries using a professional and courteous manner. Direct phone inquiries to the appropriate person.
• Reply to general information requests. Greet visitors in a professional and friendly manner. Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents. Sort incoming mail, faxes, and courier deliveries for distribution.
• Prepare and send outgoing faxes, mail, and courier parcels.
• Provides full-range of administrative support to include: manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside when necessary; prepares and edits reports and presentations using Microsoft Office software; organizes and maintains files; coordinates and manages travel arrangements and prepares expense reports; fields incoming telephone calls and replies to routine inquiries; provides project management assistance when necessary; expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling; orders supplies and equipment; cooperates with other administrative assistants in maintaining an efficient workroom; serves as back-up administrative support for any member of the team when necessary.

Skills:

• Min 5+ years’ experience as an Administrative Assistant
• Calendar management (MS Office)
• TEAMS
• PT and E Experience
• CSR Exp
• Prioritize/ Multitask
• Team Environment
• Change Agile (quick on their feet)

Education/Experience:

• High school Diploma