Administrative Assistant

Staffmark; Boston (MA); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits including med,

Life and Disability Insurance

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Total Talent Solutions in Boston, MA is seeking an Administrative Assistant to support senior leadership, manage calendars, coordinate travel, and handle day-to-day office operations with a professional, service-focused approach.

The role emphasizes high accuracy, discretion, and strong communication to ensure smooth daily operations and productive teamwork in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required.
• Associate’s or Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support to senior leadership and business teams.
• Manage complex calendars, meeting requests, conference calls, and event logistics.
• Coordinate domestic and international travel arrangements and process expense reports.
• Handle high-volume phone calls and maintain professional communication with internal and external stakeholders.
• Prepare correspondence, reports, presentations, and other business documents.
• Respond to client inquiries and support ongoing business relationships.
• Assist with onboarding, employee transitions, and administrative processes.
• Manage invoices, track payments, order office supplies, and maintain inventory.
• Support team events, special projects, filing, archiving, and other office operations.
• Maintain accuracy, confidentiality, and exceptional customer service while meeting deadlines.

Skills

Calendar management

Travel coordination

Expense reporting

Verbal and written communication

Education

High School Diploma or equivalent

Associate's or Bachelor's in Business Administration/Communications

MS Office Suite (Outlook/Word/Excel/PowerPoint)

Tools

Microsoft Office Suite

Job description

Total Talent Solutions

Now hiring for an Administrative Assistant
Location: Boston, MA
Pay Rate: $32 per hour

Admin Energy: Calm, Cool, and Crushing It

If you’re the kind of person who can juggle calendars, handle calls, and keep your cool no matter what the day throws your way, this Administrative Assistant role in Boston is calling your name. You’ll be the calm in the storm, the go-to for getting things done, and the reason the office runs like a dream.

Looking for Administrative Assistant jobs in Boston where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

This opportunity is based on an Administrative Assistant career path and is being offered by Total Talent Solutions to qualified candidates.

Job Duties

• Provide administrative support to senior leadership and business teams
• Manage complex calendars, meeting requests, conference calls, and event logistics
• Coordinate domestic and international travel arrangements and process expense reports
• Handle high-volume phone calls and maintain professional communication with internal and external stakeholders
• Prepare correspondence, reports, presentations, and other business documents
• Respond to client inquiries and support ongoing business relationships
• Assist with onboarding, employee transitions, and administrative processes
• Manage invoices, track payments, order office supplies, and maintain inventory
• Support team events, special projects, filing, archiving, and other office operations
• Maintain accuracy, confidentiality, and exceptional customer service while meeting deadlines

Education Requirements

• High School Diploma or equivalent required
• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Experience Requirements

• 5+ years of Administrative Assistant, Executive Assistant, Office Coordinator, or corporate support experience preferred
• Experience supporting senior leaders, executives, or high-level business teams
• Strong background in calendar management, travel coordination, expense reporting, and meeting planning
• Excellent written and verbal communication skills
• Ability to manage confidential information with professionalism and discretion

Physical Capabilities

• Ability to work in a professional office environment
• Ability to sit and work at a computer for extended periods
• Ability to manage multiple priorities and deadlines in a fast-paced setting
• Occasional lifting, organizing, shipping, and handling of office materials and supplies

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

“This is one of my favorite temp services. Worked with this company for many years. Then they found me a permanent job when I was ready for one. The management team is nice.” – Administrative Assistant, Total Talent Solutions

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

A Administrative Assistant helps support the daily rhythm of an office by keeping tasks organized, information accurate, and communication moving. This role requires strong administrative ability and a professional approach to working with people and details.

The Administrative Assistant must be able to manage competing priorities, follow instructions, maintain records, prepare materials, and support coworkers with timely assistance. Strong computer skills and a commitment to accuracy help ensure work is completed correctly.

This position is ideal for someone who values organization, dependability, and teamwork. A capable Administrative Assistant helps reduce confusion, improve efficiency, and support smoother daily operations.