Administrative Assistant

Staffmark Group; New York (NY); On-site; USD 37,000 - 50,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Paid Time Off

Job summary

Staffmark Group is seeking an Administrative Assistant in NYC, NY. The role handles front-office duties, calendar and travel coordination, and executive support, acting as the primary face and voice of the organization.

Required are 1–3 years in front-desk or executive support, strong communication, and proficiency in Microsoft Office. Competitive benefits are offered, with equal opportunity employment.

Qualifications

• 1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Responsibilities

• Reception & Front Office duties: greet clients, answer emails, manage mail and deliveries, maintain lobby, monitor visitor access.
• Executive Assistant duties: manage complex calendars, coordinate travel, prepare meetings and materials.
• Cross-functional support: handle ad-hoc projects and back up staff as needed

Skills

Front-desk administration

Customer service

Junior executive support

Tools

Microsoft Office

Job description

Job Title: Administrative Assistant

Location: NYC, NY.

Pay Rate: $31.62

Staffmark Workforce Solutions offers this exciting contract opportunity with a global leader in electronics, mobile devices and appliances located in NYC, NY.

Administrative Assistant

Top Skills

• Experience: 1-3 years of experience in front-desk administration, customer service, or junior executive support
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Position DescriptionThe Administrative Assistant is the primary face and voice of the organization, managing the front office experience while ensuring seamless calendar, travel, and communication support for executives.

Key Responsibilities:

Reception & Front Office Duties

• Guest Relations: Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front-office environment.
• Communications: Answer, screen, and direct incoming emails and visitor request.
• Mail & Deliveries: Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
• Facility Presentation: Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
• Security: Monitor visitor access, issue visitor badges, and follow building safety protocols.

Executive Assistant & Administrative Duties

• Calendar Management: Maintain complex schedules and coordinate appointments or meetings for executives.
• Travel Coordination: Book domestic and international travel arrangements, itineraries, and accommodations.
• Meeting Preparation: Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests.
• Cross-Functional Support: Handle ad-hoc administrative projects or back up other operational staff as needed

Qualifications & Skills

• Experience: 1-3 years of experience in front-desk administration, customer service, or junior executive support.
• Communication: Exceptional verbal and written communication skills with a polished, professional demeanor.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Staffmark talent working with this client receive competitive compensation and a great benefits package including medical, dental, vision, 401K and Paid Time Off plus more!

Benefits Include:

• Medical
• Dental
• Vision
• 401k
• Paid Time Off, + more!

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.