Administrative Assistant | Boston, MA

Daley And Associates, LLC; Boston (MA); Hybrid; USD 56,000 - 69,000; Full time

Job summary

Daley And Associates, LLC, a Boston-based investment management firm, seeks an Administrative Assistant to support senior staff with calendar management, travel coordination, and prepared materials.

This 6+ month contract-to-hire role offers a hybrid work model in our Boston office, with a 40-hour week and a pay range of $27–$33 per hour, depending on experience. Strong organizational and communication skills are essential.

Qualifications

• 1+ years of administrative experience in a professional services environment.
• Investment management or financial services experience preferred.
• Proficiency in Microsoft Office Suite and ability to learn new systems quickly.
• Strong attention to detail and ability to manage competing priorities.
• Excellent communication, interpersonal and problem-solving skills.

Responsibilities

• Manage complex calendars across multiple time zones and coordinate meetings.
• Coordinate domestic and international travel, itineraries, accommodations and expense reporting.
• Prepare meeting materials and client presentations; coordinate with speakers and stakeholders.
• Oversee meeting and event logistics, including room scheduling and tech setup.
• Collaborate with administrative peers and senior leadership to support cross-department workflows.
• Provide additional administrative support as needed.

Skills

Calendar management

Communication skills

Organizational skills

Problem solving

Team collaboration

Tools

Microsoft Office Suite

Job description

We are currently seeking candidates for an Administrative Assistant position with a highly successful investment management firm based in Boston, MA. The Administrative Assistant will be responsible for supporting complex calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional administrative support as needed.

This is a 6+ month contract-to-hire position paying $27–$33/hr (depending on experience) within a 40-hour workweek. The role supports a hybrid work model in their Boston office.

Responsibilities:

• Manage complex calendars across multiple time zones, proactively coordinating meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare meeting materials, client presentations, and daily team packets while coordinating with guest speakers and internal stakeholders.
• Oversee meeting and event logistics, including room scheduling, catering, and technology setup.
• Partner with administrative peers and senior leadership to support seamless communication and workflow across departments.
• Provide additional administrative support as needed.

Qualifications:

• 1+ years of administrative experience in a professional services environment; investment management or financial services experience preferred.
• Advanced proficiency in Microsoft Office Suite and the ability to quickly learn new systems and tools.
• Strong attention to detail and organizational skills, with the ability to effectively manage competing priorities.
• Excellent communication, interpersonal, and problem-solving skills.
• Professional presence, discretion, and a collaborative mindset.