Administrative Assistant

Staffmark; New York (NY); On-site; USD 37,000 - 50,000; Full time

Job summary

Staffmark Workforce Solutions is seeking an Administrative Assistant for a contract opportunity in NYC, NY. The role acts as the primary face and voice of the organization, supporting executives with calendar, travel, and communications.

The ideal candidate has 1–3 years of front-desk or junior executive support experience and proficiency with Microsoft Office. Strong organization, multitasking, and discretion are essential to thrive in this fast-paced environment.

Qualifications

• 1–3 years of experience in front-desk administration or junior executive support.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong ability to multitask and maintain confidentiality regarding executive matters.

Responsibilities

• Reception, front office duties and visitor management.
• Calendar management and travel coordination for executives.
• Prepare meetings, reserve conference rooms and materials.
• Coordinate ad-hoc administrative projects as needed.

Skills

Front-desk experience

Microsoft Office

Multitasking

Discretion/confidentiality

Tools

Microsoft Office Suite

Job description

Job Title: Administrative Assistant

Location: NYC, NY.

Pay Rate: $31.62

Staffmark Workforce Solutions offers this exciting contract opportunity with a global leader in electronics, mobile devices and appliances located in NYC, NY.

Administrative Assistant

Top Skills

• Experience: 1–3 years of experience in front-desk administration, customer service, or junior executive support
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Position Description

The Administrative Assistant is the primary face and voice of the organization, managing the front office experience while ensuring seamless calendar, travel, and communication support for executives.

Key Responsibilities

• Reception & Front Office Duties
  • Guest Relations: Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front-office environment.
  • Communications: Answer, screen, and direct incoming emails and visitor request.
  • Mail & Deliveries: Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.
  • Facility Presentation: Keep the reception and lobby areas clean, organized, and stocked with necessary materials.
  • Security: Monitor visitor access, issue visitor badges, and follow building safety protocols.
• Executive Assistant & Administrative Duties
  • Calendar Management: Maintain complex schedules and coordinate appointments or meetings for executives.
  • Travel Coordination: Book domestic and international travel arrangements, itineraries, and accommodations.
  • Meeting Preparation: Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests.
  • Cross-Functional Support: Handle ad-hoc administrative projects or back up other operational staff as needed

Qualifications & Skills

• Experience: 1–3 years of experience in front-desk administration, customer service, or junior executive support.
• Communication: Exceptional verbal and written communication skills with a polished, professional demeanor.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Staffmark talent working with this client receive competitive compensation and a great benefits package including medical, dental, vision, 401K and Paid Time Off plus more!

Benefits Include:

• Medical
• Dental
• Vision
• 401k
• Paid Time Off, + more!