Administrative Assistant

Kelly; Bayamón (PR); On-site; USD 12,000 - 21,000; Full time

Job summary

Kelly is seeking an Administrative Assistant I to support the Presidential Office in Bayamón, PR. The role involves coordinating daily operations, processing admin and budget transactions, and scheduling the President and executives.

You will draft reports, manage filings, arrange travel, and handle inquiries with professionalism. Ideal candidates hold a Bachelor’s degree, have 2+ years of similar experience, are fluent in Spanish and English, and are proficient in MS Office.

Qualifications

• Bachelor’s degree in Office Systems, Administration, or a related field (required).
• 2+ years of experience in similar administrative roles (required).
• Proficient in Microsoft Office, Teams, Word, Excel, and Outlook (required).
• Fully bilingual in Spanish and English (required).
• Flexibility for extended and/or flexible working hours (required).

Responsibilities

• Administering and coordinating the daily operations of the Presidential Office.
• Managing, registering, processing, and controlling administrative and budgetary transactions such as purchase requisitions and check requests.
• Coordinating and maintaining the schedule and agenda for the President and the executive team.
• Drafting reports, memos, meeting minutes, correspondence, and other official documents as required.
• Filing and archiving documents efficiently.
• Arranging travel, hotel reservations, and event registrations.
• Handling inquiries in person and over the phone with professionalism.
• Providing follow-up on pending matters and supporting the Executive Director’s office.
• Assisting visitors and supporting activities both within and outside the organization.
• Carrying out any other related administrative tasks as assigned.

Skills

MS Office

Teams

Word

Excel

Outlook

Bilingual (Spanish & English)

Education

Bachelor’s degree in Office Systems/Administration

Job description

At Kelly®, we’re passionate about helping you find a job that works for you. How about this one?

We’re seeking an Administrative Assistant I to work at a leading organization in Bayamon, PR. With us, it’s all about finding the job that’s just right.

Salary/Pay Rate/Compensation: $15.00 per hour

Shift

Disponibilidad de horarios extendidos y/o flexibles

Why You Should Apply To Be Administrative Assistant I

• Opportunity to support executive leadership in a professional office environment
• Enhance your bilingual and administrative skills in a dynamic setting

What’s a typical day as Administrative Assistant I? You’ll be:

• Administering and coordinating the daily operations of the Presidential Office
• Managing, registering, processing, and controlling administrative and budgetary transactions such as purchase requisitions and check requests
• Coordinating and maintaining the schedule and agenda for the President and the executive team
• Drafting reports, memos, meeting minutes, correspondence, and other official documents as required
• Filing and archiving documents efficiently
• Arranging travel, hotel reservations, and event registrations
• Handling inquiries in person and over the phone with professionalism
• Providing follow-up on pending matters and supporting the Executive Director’s office
• Assisting visitors and supporting activities both within and outside the organization
• Carrying out any other related administrative tasks as assigned

This Job Might Be An Outstanding Fit If You

• Hold a Bachelor’s degree in Office Systems, Administration, or a related field (required)
• Have 2+ years of experience in similar administrative roles (required)
• Are proficient in Microsoft Office, Teams, Word, Excel, and Outlook (required)
• Are fully bilingual in Spanish and English (required)
• Have flexibility for extended and/or flexible working hours (required)
• Can work effectively under pressure and handle multiple tasks simultaneously
• Display excellent organizational, written, and verbal communication skills

Helping you discover what’s next in your career is what we’re all about.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life - just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.