Bilingual Executive Admin Assistant | Flexible Hours

Kelly; Bayamón (PR); Presencial; USD 12.000 - 21.000; Jornada completa

Descripción de la vacante

Kelly is seeking an Administrative Assistant I to support the Presidential Office in Bayamón, PR. The role involves coordinating daily operations, processing admin and budget transactions, and scheduling the President and executives.

You will draft reports, manage filings, arrange travel, and handle inquiries with professionalism. Ideal candidates hold a Bachelor’s degree, have 2+ years of similar experience, are fluent in Spanish and English, and are proficient in MS Office.

Formación

• Bachelor’s degree in Office Systems, Administration, or a related field (required).
• 2+ years of experience in similar administrative roles (required).
• Proficient in Microsoft Office, Teams, Word, Excel, and Outlook (required).
• Fully bilingual in Spanish and English (required).
• Flexibility for extended and/or flexible working hours (required).

Responsabilidades

• Administering and coordinating the daily operations of the Presidential Office.
• Managing, registering, processing, and controlling administrative and budgetary transactions such as purchase requisitions and check requests.
• Coordinating and maintaining the schedule and agenda for the President and the executive team.
• Drafting reports, memos, meeting minutes, correspondence, and other official documents as required.
• Filing and archiving documents efficiently.
• Arranging travel, hotel reservations, and event registrations.
• Handling inquiries in person and over the phone with professionalism.
• Providing follow-up on pending matters and supporting the Executive Director’s office.
• Assisting visitors and supporting activities both within and outside the organization.
• Carrying out any other related administrative tasks as assigned.

Conocimientos

MS Office

Teams

Word

Excel

Outlook

Bilingual (Spanish & English)

Educación

Bachelor’s degree in Office Systems/Administration

Descripción del empleo

Kelly is seeking an Administrative Assistant I to support the Presidential Office in Bayamón, PR. The role involves coordinating daily operations, processing admin and budget transactions, and scheduling the President and executives.

You will draft reports, manage filings, arrange travel, and handle inquiries with professionalism. Ideal candidates hold a Bachelor’s degree, have 2+ years of similar experience, are fluent in Spanish and English, and are proficient in MS Office.