Administrative Assistant

Opus; Baltimore (MD); Vor Ort; USD 32.000 - 34.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401k with company match

Zusammenfassung

Envirotest, a proud subsidiary of Opus Inspection, seeks an Administrative Assistant for our Baltimore, MD headquarters. This on-site role provides essential administrative support across departments, including front desk duties and basic accounting tasks.

The ideal candidate has 3+ years in office administration, strong MS Office skills (Excel), and the ability to manage multiple tasks with discretion. Benefits include a robust package and 401k with company match.

Qualifikationen

• Three years of administrative experience in an office environment.
• General understanding of business processes, including basic accounting.
• Proficient computer skills (MS Office) including intermediate Excel.
• Ability to operate office equipment (fax, scanner, copier, postage, etc.).
• Ability to communicate effectively with all employees, vendors and customers with composure and discretion.

Aufgaben

• Provides daily front desk coverage: answers phone, monitors office visitors, processes mail and couriers.
• Assists Accounting by preparing and processing daily cash sheets, VEIP coupons, and expense reports.
• Processes credit card retrievals and researches charge backs as needed.
• Reconciles statements and accounts.
• Assists with meetings and event planning.

Kenntnisse

Administrative experience

MS Office

Excel

Office equipment handling

Communication

Tools

MS Office Suite

Excel

Jobbeschreibung

Description

Envirotest is a proud subsidiary of Opus Inspection, the worldwide provider of vehicle emissions testing equipment and services. Our mission: to make the world a cleaner and safer place by providing highly effective solutions for vehicle inspection through innovative technologies, customer focus and operational excellence. We are looking for an Administrative Assistant to assist our team. This on-site position provides administrative support to various departments within our Baltimore, MD Headquarters.

Location: Baltimore, MD

Job Type: Full Time/Non-Exempt

Pay Rate: $23.00 - $25.00 hr DOE, plus a full benefits package including medical, dental, vision, disability, life insurance, voluntary benefits and 401k with a company match

Responsibilities:

• Provides daily front desk coverage: Answers phone, monitors office visitors, processes and prepares mail, UPS, FedEx, inter office courier.
• Assists Accounting by preparing and processing daily cash sheets, overseeing VEIP coupons (logs, stamps, accepts payment), and processing expense reports.
• Processes credit card retrievals: researches charge back disputes and follows up with appropriate parties as necessary.
• Reconciles various statements and accounts.
• Assists with meetings and event planning.
• Maintains inventory of office supplies and places orders as needed.
• Oversees UPS, processes daily mail and courier.
• Assists other departments as needed.
• Other duties as assigned.

Qualifications:

• Three years of administrative experience in an office environment.
• General understanding of business processes, including basic accounting.
• Proficient computer skills (MS Office) including intermediate Excel.
• Ability to operate office equipment including fax, scanner, postage, copier, etc.
• Ability to communicate effectively with all employees, vendors and customers with composure and discretion.