Administrative Assistant - Front Desk & Office Ops

Opus; Baltimore (MD); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401k with company match

Job summary

Envirotest, a proud subsidiary of Opus Inspection, seeks an Administrative Assistant for our Baltimore, MD headquarters. This on-site role provides essential administrative support across departments, including front desk duties and basic accounting tasks.

The ideal candidate has 3+ years in office administration, strong MS Office skills (Excel), and the ability to manage multiple tasks with discretion. Benefits include a robust package and 401k with company match.

Qualifications

• Three years of administrative experience in an office environment.
• General understanding of business processes, including basic accounting.
• Proficient computer skills (MS Office) including intermediate Excel.
• Ability to operate office equipment (fax, scanner, copier, postage, etc.).
• Ability to communicate effectively with all employees, vendors and customers with composure and discretion.

Responsibilities

• Provides daily front desk coverage: answers phone, monitors office visitors, processes mail and couriers.
• Assists Accounting by preparing and processing daily cash sheets, VEIP coupons, and expense reports.
• Processes credit card retrievals and researches charge backs as needed.
• Reconciles statements and accounts.
• Assists with meetings and event planning.

Skills

Administrative experience

MS Office

Excel

Office equipment handling

Communication

Tools

MS Office Suite

Excel

Job description

Envirotest, a proud subsidiary of Opus Inspection, seeks an Administrative Assistant for our Baltimore, MD headquarters. This on-site role provides essential administrative support across departments, including front desk duties and basic accounting tasks.

The ideal candidate has 3+ years in office administration, strong MS Office skills (Excel), and the ability to manage multiple tasks with discretion. Benefits include a robust package and 401k with company match.