Administrative Assistant

Atlanta Housing; Atlanta (GA); On-site; USD 37,000 - 44,000; Full time

Job summary

Atlanta Housing is seeking an Administrative Assistant to provide essential administrative support to the Inspections division. You will draft and edit documents, prepare reports, manage calendars, and coordinate meetings with minimal supervision.

The role requires excellent written and oral communication, attention to detail, and the ability to work with colleagues at all levels. A high school diploma is required, with some college preferred, and demonstrated proficiency in common office

Qualifications

• Requires a high school diploma or equivalent with related experience.
• Some college coursework is preferred.
• Proficiency with current office technology and software applications is required.

Responsibilities

• Scanning, filing, and general record maintenance; maintaining confidential and specialized files, records and reports.
• Preparing receipts for deposit.
• Reviewing and editing written material for accuracy, punctuation and grammar.
• Researching, compiling and summarizing information for correspondence and inquiries.
• Screening mail and callers, routing inquiries to appropriate personnel.
• Coordinating and assisting in planning, preparing agendas and taking minutes.
• Maintaining Outlook calendars and tracking projects.
• May be required to perform other related duties as assigned.

Skills

Written communication

Oral communication

Organization

Interpersonal skills

Initiative

Education

High school diploma

Some college coursework

Tools

Office software

Job description

Title: Administrative Assistant

Reports To: Manager/Director of Inspections

Department: HCVP

Salary Grade: K

Salary Range: $36,795.20- $43,929.60

Position Summary
To provide administrative support to ensure efficient operations. Ability to work both independently and with a team, with and without supervisory direction; ability to draft and edit Word documents, Power Point presentations, and Excel spreadsheets with direction; proficient in researching, fact-finding and preparing accurate reports; established verbal and written communication skills. Ability to work well with others.

• Scanning, filing, and general record maintenance; maintaining confidential and specialized files, records and reports.
• Reviewing and editing written material to ensure accuracy, neatness, correct punctuation and grammar; recommend changes to improve readability and clarity.
• Researching, compiling and summarizing information to formulate correspondence and respond to various inquiries from internal and external customers.
• Screening mail and callers, responding to and routing inquiries to appropriate personnel.
• Coordinating, assisting in planning, preparing agenda and taking minutes for meetings and/or conference calls.
• Maintaining Outlook calendar(s) and tracking projects.
• May be required to perform other related duties as required and/or assigned.

Title: Administrative Assistant

Reports To: Manager/Director of Inspections

Department: HCVP

Salary Grade: K

Salary Range: $36,795.20- $43,929.60

Position Summary
To provide administrative support to ensure efficient operations. Ability to work both independently and with a team, with and without supervisory direction; ability to draft and edit Word documents, Power Point presentations, and Excel spreadsheets with direction; proficient in researching, fact-finding and preparing accurate reports; established verbal and written communication skills. Ability to work well with others.

Essential Duties And Responsibilities

• Scanning, filing, and general record maintenance; maintaining confidential and specialized files, records and reports.
• Preparing receipts for deposit.
• Reviewing and editing written material to ensure accuracy, neatness, correct punctuation and grammar; recommend changes to improve readability and clarity.
• Researching, compiling and summarizing information to formulate correspondence and respond to various inquiries from internal and external customers.
• Screening mail and callers, responding to and routing inquiries to appropriate personnel.
• Coordinating, assisting in planning, preparing agenda and taking minutes for meetings and/or conference calls.
• Maintaining Outlook calendar(s) and tracking projects.
• May be required to perform other related duties as required and/or assigned.

Knowledge And Skill Requirements
Excellent written and oral communication skills are required. Must be able to function in an environment of multiple and possibly shifting priorities. Organization skills are required to ensure that time schedules are met. Must be able to interface with all levels of company employees. Requires a functional knowledge of corporate operations. Accuracy is required in performing all functions of this position. Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers. Initiative is extremely valuable.

Education And Experience
Requires a high school diploma or equivalent with (see experience levels below) related experience. Some college level coursework is preferred. Work requires demonstrated proficiency of current office technology and software application(s), and demonstrated use of such technology/applications on a regular basis.

Working Conditions
Works in an office environment. May require frequent bending, stooping, reaching and prolonged sitting and/or standing. May require regular lifting usually not exceeding 15 lbs. Occasional travel may be required.