Administrative Assistant

Facility Innovations Group; Austin (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

PTO

Holidays

Professional growth opportunities

Job summary

Facility Innovations Group in Austin, TX is seeking an experienced administrative professional to support front office, HR, accounting, and general office duties. You will answer calls, greet visitors, manage mail, and help keep the office organized.

The ideal candidate has 3+ years of admin office experience (construction industry a plus), familiarity with ERP software, and strong communication, confidentiality, and time-management skills to coordinate with project managers and teams.

Qualifications

• 3+ years of administrative office experience (construction industry a plus).
• Experience with accounting or ERP software preferred.
• Familiarity with construction permits and contracts helpful.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet visitors and clients and provide general information as needed.
• Assist HR with onboarding paperwork and new hire orientation.
• Perform light bookkeeping such as data entry of invoices and receipts.
• Schedule meetings and maintain calendars.
• Prepare correspondence, reports, and presentations.
• Assist management with special projects and other duties as assigned.

Skills

Organizational skills

Verbal communication

Written communication

Professionalism

Confidentiality

Time-management

Tools

ERP software

Job description

Austin, United States | Posted on 02/10/2026

Key Responsibilities

Front Office & Communication

• Answerand direct incoming phone calls in a professional and courteous manner
• Greetvisitors and clients and provide general information as needed
• Manageincoming and outgoing mail, emails, and deliveries
• Maintainorganized filing systems, both electronic and paper

Human Resources Support

• AssistHR with onboarding paperwork and new hire orientation
• Helpmaintain employee files and training records
• Coordinatebackground checks, drug screens, and required certifications
• Supportscheduling of interviews and employee meetings
• Assistwith preparation, tracking, and organization of contracts and subcontracts
• Supportconstruction permit applications and renewals
• Maintainlogs for insurance certificates, licenses, and compliance documents
• Coordinatewith project managers regarding document needs and deadlines

Accounting Support

• Performlight bookkeeping such as data entry of invoices and receipts
• Assistwith accounts payable/receivable processing
• Reconcilestatements and support payroll documentation as needed
• Helptrack job costs and expense reports

General Office Duties

• Orderand maintain office supplies
• Schedulemeetings and maintain calendars
• Preparecorrespondence, reports, and presentations
• Assistmanagement with special projects and other duties as assigned

Requirements

Qualifications

• 3+years of administrative office experience (construction industry a plus)
• Experiencewith accounting or ERP software preferred
• Familiaritywith construction permits and contracts helpful

Skills & Abilities

• Strongorganizational and time-management skills
• Excellentverbal and written communication
• Highlevel of professionalism and confidentiality
• Abilityto prioritize tasks and meet deadlines
• Detail-orientedwith strong problem-solving skills
• Abilityto work independently and as part of a team

What We Offer

• Health,dental, and vision benefits
• Paidtime off and holidays
• Opportunitiesfor professional growth
• Supportiveand team-focused work environment