Executive Assistant

Scion Staffing; Austin (TX); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Leadership exposure

Hybrid schedule

Community-focused org

Job summary

Scion Staffing in Austin, Texas, is seeking an experienced Executive Assistant to support senior leadership in a hybrid, full-time role. The ideal candidate will manage complex calendars, coordinate travel, and handle sensitive information with discretion, contributing to smooth day-to-day operations and strategic priorities.

You will partner with leadership, coordinate board activities, prepare materials, and maintain professionalism in a mission-driven, community-focused organization.

Qualifications

• Previous executive-level administrative support, nonprofit or mission-driven preferred.
• Strong organizational and time-management skills with multitasking ability.
• Excellent written and verbal communication with executives and board.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Discretion and sound judgment with confidential information.
• Ability to meet organizational training, driving, and compliance requirements.

Responsibilities

• Manage complex executive calendars, scheduling, meetings, and priorities.
• Coordinate executive travel, meetings, and organizational events from planning to execution.
• Support board governance activities with meetings, materials, and follow-up.
• Prepare correspondence, presentations, and executive-level documents.
• Handle confidential information with discretion and professionalism.
• Partner with leadership to anticipate needs and move initiatives forward.

Skills

Executive support

Organizational skills

MS Office

Communication

Discretion

Tools

Zoom

Microsoft Teams

Job description

Scion Staffing has been engaged to conduct a search for an Executive Assistant for a respected, mission-driven organization in Austin, Texas. This is a full-time, hybrid opportunity for an experienced administrative professional who excels at supporting senior leadership, managing complex priorities, and serving as a trusted partner in a dynamic environment.

POSITION OVERVIEW

The Executive Assistant will provide high-level administrative and organizational support to executive leadership while helping ensure priorities, meetings, communications, and day-to-day operations run smoothly. This individual will manage a complex executive calendar, coordinate meetings and travel, support board-related activities, and handle sensitive information with the highest level of professionalism and discretion.

The ideal candidate is proactive, highly organized, and comfortable anticipating needs and making sound decisions independently. This is an excellent opportunity for someone who enjoys being a trusted resource to leadership while contributing to the work of a community-focused organization.

PERKS

• Competitive compensation of $30–$35 per hour, depending on experience
• Opportunity to work closely with executive leadership
• Collaborative and mission-driven organizational culture
• Meaningful role supporting an organization dedicated to strengthening its community
• Variety of responsibilities spanning executive support, board activities, meetings, travel, and special events

RESPONSIBILITIES

• Manage complex executive calendars, scheduling, meetings, and competing priorities while anticipating potential conflicts and ensuring effective use of leadership's time.
• Coordinate executive travel, association meetings, organizational events, and other logistics from planning through execution.
• Support board governance activities by coordinating meetings, communications, materials, scheduling, and administrative follow-up.
• Prepare correspondence, presentations, documents, and other executive-level materials while maintaining accuracy and professionalism.
• Handle confidential and sensitive information with exceptional discretion, judgment, and attention to detail.
• Serve as a trusted partner to executive leadership by anticipating needs, managing priorities independently, and helping ensure important initiatives move forward.

QUALIFICATIONS

• Previous experience providing executive-level administrative support, ideally within a nonprofit, association, community-based, or similarly mission-driven organization.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities and changing deadlines.
• Strong written and verbal communication skills with a professional and polished approach to interacting with executives, board members, colleagues, and external partners.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, as well as virtual meeting platforms such as Zoom and Microsoft Teams.
• Demonstrated ability to exercise discretion, sound judgment, initiative, and independence when handling confidential information and executive-level responsibilities.
• Ability to meet applicable organizational training, driving, and compliance requirements.

COMPENSATION AND BENEFITS

This position offers competitive compensation of $30–$35 per hour, depending on experience, along with a hybrid work schedule.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.