Business Administrative Assistant

DBR Engineering Consultants, Inc.; Austin (TX); On-site; USD 38,000 - 56,000; Full time

Job summary

DBR Engineering Consultants, Inc. in Austin seeks a Business Administrative Assistant to support our multidisciplinary project management staff. The role emphasizes collaboration, communication, and initiative to assist current and upcoming projects.

You will help with proposals, project setups, schedules of values, and compliance tasks while maintaining orderly records, coordinating meetings, and handling travel/expense workflows. A proactive, detail‑oriented professional will fit well here.

Qualifications

• High School Diploma/GED with 1-2 years of work experience.

Responsibilities

• Provide administrative support to project management staff.
• Handle proposals, pipeline, project setups, and value/pay applications.
• Organize project specifications and coordinate administrative processes.
• Support compliance obligations for PICs and PMs.
• Assist with document management, CAD releases, and electronic transfers.
• Coordinate meetings and catering for in-house meetings.
• Process expense reports and calendar management for key personnel.
• Maintain office supplies and workstation prep/cleanup.
• Coordinate office events and client happy hours.
• Assist with training materials and digital library content.
• Maintain confidential information and interact with various levels.
• Attend meetings and trainings as needed.

Skills

Admin support

Microsoft Office

Communication

Time management

Confidentiality

Teamwork

Problem solving

Attention to detail

Adaptability

Customer service

Education

High School Diploma/GED

Tools

Microsoft Office Suite

Office equipment

Job description

We7re looking for talented engineers and designers to help us grow.

HIRING A BUSINESS ADMINISTRATIVE ASSISTANT IN AUSTIN

ACCOUNTABILITY

Responsible for providing administrative support to our multidisciplinary project management staff. Collaborative spirit, excellent communication skills, creativity, and initiative to support our teams on current and incoming projects. Exceptional support for our clients and internal staff. May also receive direction/assignments from directors or leaders.

ESSENTIAL FUNCTIONS

• Learn and apply DBR administrative procedure standards per the appropriate manual and as directed by the Director of Administration.
• Handle fee proposals, pipeline, project setups, schedule of values/pay applications accurately and efficiently.
• Organize project specifications.
• Coordinate prime work administrative processes and support compliance obligations for PICs and PMs.
• Assist with document management, conformed sets, CAD releases, and electronic transfers.
• Coordinate meetings, meeting room setups/cleanups, and catering for various in-house meetings.
• Process expense reports, credit card reconciliation and maintain calendar(s) for key personnel.
• Maintain team office supply inventory and handle workstation prep/cleanup.
• Coordinate special office events, team outings, seasonal office decorations and client happy hours.
• Assist with Bluebeam sessions and bookmarking drawings.
• Assist with ordering of code books and other relevant resource materials.
• Assist with updates to standardized specification content.
• Organize training materials and similar department-related technical content within the digital library.
• Organize, maintain, copy and scan correspondence, reports, files.
• Provide admin back up and Front Office Admin relief of the reception desk as needed.
• Liaise with building management for maintenance requests and staff communication.
• Perform corporate state registrations.
• Process administrative checklists for new hires, terminations, and staff changes.
• Organize corporate education and training documents.
• Maintain confidential information and effectively interact with various levels.
• Maintain flexibility and be able to work overtime as needed.
• Attend meetings, company events, in-house trainings and continuing education events as needed.
• Perform additional assignments as requested/needed.

EDUCATION AND EXPERIENCE

• High School Diploma/GED with 1-2 years of work experience

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of common office tasks and administrative procedures.
• Working knowledge using Microsoft Office Suite (e.g., Outlook, Excel, Word) or related software.
• Working knowledge and skill using office equipment (e.g., computer, copier, etc.).
• Ability to communicate effectively and professionally, both verbal and written and good interpersonal skills.
• Dependable and punctual work ethic.
• Ability to handle confidential information with discretion.
• Able to work well under pressure and in a fast-paced environment.
• Attention to detail and problem-solving skills.
• Good research, organizational and customer service skills.
• Flexibility to adapt to changing priorities and deadlines.
• Good time management skills to meet deadlines and manager schedules efficiently.
• Ability to work under close supervision to complete tasks independently and collaboratively in a team environment.
• Willingness to learn and adapt to new processes and procedures.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.