Administrative Assistant

Eco-Staff, LLC; Austin (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

Eco-Staff, LLC in Austin, Texas is seeking a detail-oriented Administrative Assistant to support daily operations. This role requires strong computer skills, excellent communication abilities, and experience in office management.

The ideal candidate is organized, can manage multiple tasks, and has proficiency in Microsoft Office and Google Workspace. Responsibilities include managing front desk operations, data entry, and customer support, offering a dynamic work environment for professional growth.

Qualifications

• Proven experience in an administrative role or similar position.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent typing skills with attention to detail for data entry and documentation.
• Proficient in Microsoft Office applications and Google Workspace.
• Familiarity with front desk operations and multi-line phone systems.
• Experience in customer service or support roles is desirable.

Responsibilities

• Manage front desk operations, including greeting visitors.
• Answer and direct calls using a multi-line phone system.
• Maintain organized filing systems for documents.
• Perform data entry tasks accurately.
• Assist with calendar management and scheduling appointments.
• Provide customer support by addressing client needs.

Skills

Organizational skills

Communication skills

Customer service

Data entry

Microsoft Office Suite

Google Workspace

Tools

QuickBooks

Multi-line phone systems

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong computer skills and have experience in office management, customer service, and clerical duties. This role requires excellent communication skills, both verbal and written, as well as the ability to manage multiple tasks efficiently. The Administrative Assistant will play a vital role in supporting our operations and ensuring smooth day-to-day activities.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries
• Answer and direct calls using a multi-line phone system with professional phone etiquette
• Maintain organized filing systems for documents and records
• Perform data entry tasks accurately and efficiently
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Provide customer support by addressing client needs and resolving issues promptly
• Utilize Microsoft Office Suite and Google Workspace for various administrative tasks
• Conduct proofreading of documents to ensure accuracy and professionalism
• Support bookkeeping tasks as needed, including basic accounting functions in QuickBooks
• Collaborate with team members to streamline office processes and improve efficiency

Qualifications

• Proven experience in an administrative role or similar position
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent typing skills with attention to detail for data entry and documentation
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace
• Familiarity with multi-line phone systems and front desk operations
• Bilingual candidates are encouraged to apply for enhanced communication capabilities
• Experience in customer service or support roles is highly desirable
• Knowledge of dental or medical receptionist duties is a plus
• Ability to demonstrate time management skills in a fast-paced environment
• Previous experience as a personal assistant or in office management is advantageous

Join our team as an Administrative Assistant where you can contribute your skills while growing professionally in a supportive environment.