Receptionist/Administrative Assistant-NV.

Vensure Employer Solutions; Las Vegas (NV); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading employer services company is seeking an energetic Receptionist/Administrative Assistant in Las Vegas. This position requires a proactive individual who will manage front desk operations and provide essential administrative support. The ideal candidate should be skilled in Microsoft Office and Google Workspace. Responsibilities include greeting visitors, managing multi-line phone systems, handling correspondence, and supporting office management tasks. This is a great opportunity for those with a passion for excellent customer service and organizational skills.

Qualifications

• Proven office management or administrative experience in a fast-paced environment.
• Strong computer skills including proficiency in Microsoft Office and Google Workspace.
• Experience with multi-line phone systems and excellent phone etiquette.

Responsibilities

• Greet visitors professionally and manage front desk operations.
• Handle incoming correspondence, emails, and inquiries accurately.
• Support bookkeeping activities using accounting software when necessary.

Skills

Proficient in Microsoft Office

Strong organizational skills

Excellent phone etiquette

Data entry Proficiency

Tools

QuickBooks

Google Workspace

Job description

Position Summary

We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, manage front desk operations, and provide essential administrative support across various departments. Your proactive approach will help ensure smooth office operations, excellent customer service, and effective communication within the organization.

Essential Duties and Responsibilities

• Greet visitors professionally, direct them appropriately, and maintain a welcoming reception area.
• Manage multi-line phone systems with courteous phone etiquette, screening and directing calls efficiently.
• Handle incoming correspondence, emails, and inquiries with promptness and accuracy.
• Perform data entry, filing, and document proofreading to support administrative functions.
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools.
• Assist with office management tasks such as supply inventory, equipment maintenance, and organization of office spaces.
• Support bookkeeping activities using QuickBooks or similar accounting software when needed.
• Provide customer support by addressing inquiries promptly and professionally in person or via phone or email.

Education & Experience

• Proven office management or administrative experience in a fast-paced environment.
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry software.
• Experience with multi-line phone systems and excellent phone etiquette skills.
• Familiarity with clerical tasks such as filing, proofreading, calendar management, and record keeping.
• Previous experience as a dental or medical receptionist or personal assistant is a plus.
• Demonstrated organizational skills with strong time management capabilities to prioritize tasks efficiently.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.