First Impressions

Financial Services of America Inc; Virginia (MN); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

Health Benefits

401k

Paid Time Off

Paid Holidays

Job summary

Financial Services of America Inc. seeks a Receptionist/Administrative Assistant to provide front desk support and essential office administration. The role requires strong communication, organization, and multitasking in a fast-paced environment.

On-site position offering health benefits, 401k, PTO, and paid holidays. Bilingual abilities are a plus, enabling better service to diverse clients and collaboration with the team.

Qualifications

• Previous experience as a receptionist or administrative assistant is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent time management skills to meet deadlines in a busy environment.
• Bilingual abilities are a plus, enhancing communication with diverse clients.
• Familiarity with office management procedures and basic computer software (e.g., Microsoft Office Suite).
• Experience in medical or dental reception is advantageous but not required.
• Strong interpersonal skills with a customer-focused attitude.
• Ability to work independently as well as part of a team.

Responsibilities

• Greet and assist visitors and clients in a friendly and professional manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain an organized front desk area and ensure all office supplies are stocked.
• Schedule appointments and manage calendars for staff members.
• Perform data entry tasks and maintain accurate records.
• Assist with customer support inquiries, providing information as needed.
• Support office management tasks including filing, copying, and document preparation.
• Collaborate with team members to ensure efficient office operations.
• Handle confidential information with discretion.

Skills

Reception experience

Organizational skills

Time management

Bilingual (plus)

MS Office proficiency

Medical/dental reception

Interpersonal skills

Team player

Tools

Microsoft Office Suite

Job description

Job Type

Full-time

Salary

Salary: $38,480/yearly

Workplace Location

• In-Office/On Site

Job Summary

We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional front desk support and administrative assistance to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, be detail-oriented, and have the ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities

• Greet and assist visitors and clients in a friendly and professional manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain an organized front desk area and ensure all office supplies are stocked.
• Schedule appointments and manage calendars for staff members.
• Perform data entry tasks and maintain accurate records.
• Assist with customer support inquiries, providing information as needed.
• Support office management tasks including filing, copying, and document preparation.
• Collaborate with team members to ensure efficient office operations.
• Handle confidential information with discretion.

If you are looking for an opportunity to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this position.

Qualifications

• Previous experience as a receptionist or administrative assistant is preferred.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent time management skills to meet deadlines in a busy environment.
• Bilingual abilities are a plus, enhancing communication with diverse clients.
• Familiarity with office management procedures and basic computer software (e.g., Microsoft Office Suite).
• Experience in medical or dental reception is advantageous but not required.
• Strong interpersonal skills with a customer-focused attitude.
• Ability to work independently as well as part of a team.

Benefits

• Health Benefits
• 401k
• Paid Time Off
• Paid Holidays