Administrative Assistant

SGF Global; Austin (TX); Hybrid; USD 27,276 - 38,848; Full time

Job summary

A leading staffing solutions provider is seeking an experienced Executive Assistant in Austin, Texas. In this hybrid role, you'll manage complex calendars and prepare executive materials, contributing to efficient office operations. The ideal candidate has over 5 years of experience with senior executives and strong proficiency in Microsoft Suite. Join a collaborative team where your contributions make a global impact.

Qualifications

• 5+ years of experience working with senior executives.
• Ability to prioritize and plan effectively.
• Experience booking international travel and processing complex expenses.

Responsibilities

• Manage complex calendars and travel arrangements.
• Prepare meeting materials and presentations.
• Handle communications with internal and external stakeholders.

Skills

Professionalism

Diligence

Dependability

Verbal and written communication

Time management

Building relationships

Education

Bachelor's degree or specialized certification

Tools

Microsoft Suite

Concur

Job description

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This range is provided by SGF Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24.00/hr - $24.00/hr

Job Title: Executive Assistant

Location: Austin, Texas, USA (Hybrid: 3 days from office)

Employment Type: Permanent

Pay rate: $24/h

About the Role:

We are looking for a motivated and detail-oriented Administrator to join our client's team in the corporate sector. In this role, you will contribute to managing complex calendars and travel arrangements, preparing executive materials, and overseeing efficient office operations.

Responsibilities:

• Manage complex calendars, travel arrangements, and expense reports.
• Prepare meeting materials, presentations, and executive briefings.
• Handle communications and coordinate with internal teams and external stakeholders.
• Organize meetings and events with attention to detail and efficiency.
• Serve as primary liaison with building management and vendors.
• Oversee office facilities, supplies, and amenities to ensure a smooth, well-equipped work environment.
• Coordinate logistics for office events.

Requirements:

• Bachelor's degree or specialized certification preferred.
• 5+ years of experience working with senior executives.
• Proven ability to be highly professional, diligent, and dependable. You will be forward-thinking and able to anticipate needs, showing ability to prioritize and plan. Results-driven and a true business partner to the leader(s) you are supporting.
• Proven verbal and written communications and able to show judgment and maintain confidentiality.
• Strong proficiency with Microsoft Suite (Outlook, Word, PowerPoint, Excel).
• Experience booking international travel and processing complex expenses. Experience with Concur a strong plus.
• Able to build effective working relationships across the business and be efficient with time.

Preferred Qualifications:

• Experience with Concur software.
• Experience in a similar industry or corporate environment.

Who We Are

SGF Global is an integrated talent solutions provider, offering staffing, recruitment, Employer of Record (EOR), nearshore, and consulting services across a wide range of industries in 35 countries. We're a dynamic, people-first organization where fresh ideas are always welcome. Our culture is built on collaboration, innovation, and a genuine passion for helping people grow. At SGF Global, smiles are part of the dress code, and every voice matters.

Are you looking to join an organization where your ideas are valued, your growth is supported, and your work makes a global impact?

• Explore opportunities
• Grow your career
• Be part of something global
• Your future starts here.