Administrative Assistant

Impact Fire Services, LLC; Arlington, Northern (TX, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Impact Fire Services, LLC is seeking an organized administrative support professional to join the district office team. This role requires multi-tasking, managing schedules, and providing reliable support to ensure workloads are completed efficiently.

The ideal candidate will be proficient in MS Office, detail-oriented, and possess strong communication skills to coordinate with field staff and management. A fast-paced office environment experience is a plus, with a focus on timely completion of

Qualifications

• Proficiency with MS Office Suite (Word, Excel).
• Detail oriented and able to work in a fast-paced office.
• Excellent communication and organizational skills.
• Ability to multi-task and meet deadlines.

Responsibilities

• Manage workflow ensuring deadlines are met.
• Scheduling Inspections for field employees.
• Implement programs as directed by management, and see the programs through to completion.
• Generate memos, emails and reports when appropriate.
• Respond to questions and requests for information.
• Answer incoming calls and assume receptionist duties

Skills

Interpersonal communication

Detail oriented

Exceptional communication skills

Tools

MS Office Suite

Job description

Support the district office administrative duties. This individual is efficient and comfortable being a member of a team. The ability to multi-task, whilemaintaining complex schedules and providing administrative support, is essential in this position. The idealcandidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

JOB RESPONSIBILITIES:

• Manage workflow ensuring that deadlines are met, and work is completed correctly
• Scheduling Inspections for field employees
• Implement programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Respond to questions and requests for information
• Answer incoming calls and assume receptionist duties

JOB REQUIREMENTS:

• Current use of MS Office Suite (Word, Excel) in a proficient manner
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner.
• In addition to the above, the most desirable candidate will have:
• Strong interpersonal/communication skills
• Detailed oriented and demonstrate a high degree of accuracy when performing data entry